Associate Director, Finance

The Opportunity 

We are searching for an experienced and detail-oriented Associate Director of Finance to join our team. Reporting directly to the Chief Financial Officer (CFO), the Associate Director will play a crucial role in overseeing finance and accounting functions at the Federation of American Scientists (FAS). In addition to managing the day-to-day operations of finance and accounting, the person in this role will be responsible for overseeing our organization’s Fiscal Sponsorship Program.

About FAS

At the Federation of American Scientists, we believe in embracing a growth oriented and entrepreneurial mindset to drive impact for our colleagues, our customers and the world. The Associate Director of Finance will work as part of the Operations Team and play a key role in growing our organization and impact. The right candidate will help shape the role according to their skills, and act as a key player toward achieving significant growth and long-term sustainability for FAS. 

What You’ll Do

Financial Oversight

• Enforce and maintain financial policies, procedures, and internal controls to ensure compliance with regulatory requirements and best practices.
• Manage proposal budgeting process in collaboration with department heads.
• Prepare accurate and timely financial reports.
• Monitor cash flow, investment activities, and financial performance to identify areas for improvement and cost-saving opportunities.

Accounting Management

• Oversee day-to-day accounting operations, including accounts payable, accounts receivable, general ledger maintenance, and payroll processing.
• Ensure accurate and timely recording of financial transactions and adherence to accounting principles.
• Coordinate annual audits and tax filings, liaising with external auditors and tax advisors as necessary.
•  Implement systems and tools to streamline accounting processes and improve efficiency.

Fiscal Sponsorship Program Management

• Serve as the primary point of contact for sponsored projects, providing guidance and support on contracting and financial matters.
• Review and approve sponsorship agreements, budgets, and financial reports submitted by sponsored projects.
• Monitor the financial performance of sponsored projects and ensure compliance with program guidelines and regulations.

Leadership and Team Management

• Provide leadership, guidance, and mentorship to finance and accounting team members.
• Foster a collaborative and supportive work environment that encourages professional growth and development.
• Lead by example, demonstrating integrity, accountability, and a commitment to excellence in all aspects of the role.

Skills and Experience 

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; MBA or CPA preferred.
• Minimum of 12 years of progressive experience in finance and accounting roles, with at least 6 years of supervisory experience.
• Demonstrated experience working within a non-profit organization, with a deep understanding of the unique financial and operational challenges faced by mission-driven organizations.
• Proven track record of effectively managing finances in a non-profit setting, including budgeting, grant management, and compliance with funding requirements.
• Familiarity with nonprofit accounting principles and regulations, including knowledge of FASB guidelines and IRS regulations governing tax-exempt organizations.
•  Excellent analytical, problem-solving, and decision-making skills.
•  Exceptional interpersonal and communication skills, with the ability to effectively interact with stakeholders at all levels.

Work Environment 

This position will be a hybrid role, meaning that both remote and in-person work can be accommodated, generally two to three days per week on-site, and two to three days per week remote.

Salary Range

• $120,000 – $135,000 

Hiring Statement

Don’t check off every box? Apply anyway! Studies have shown that women and people of color are less likely to apply for jobs unless they meet every listed qualification. At FAS we are dedicated to building a diverse and inclusive workplace, and developing new voices. If you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway – you might just be the right candidate.

The Federation of American Scientists is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The Federation of American Scientists prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.  Employment is contingent on successful verification of eligibility to work in the United States.

Timeframe

FAS looking to fill this position quickly. Applications will be accepted until the position is filled. Early submission will ensure your application receives full consideration.