NAVCOMTELCOMINST 5219.1

Subj:

PROCEDURES FOR PERIODIC REVIEW OF NAVAL TELECOMMUNICATIONS PROCEDURES (NTPs), FLEET OPERATIONAL TELECOMMUNICATIONS PROGRAM (FOTP), FLEET TELECOMMUNICATIONS PROCEDURES (FTPs), COMMUNICATIONS INFORMATION BULLETINS (CIBs), AND STANDARD OPERATING PROCEDURES (SOPs)

Ref:

(a) NWP 0

Encl:

(1) Periodic Publication Review Matrix

(2) Communication Publications Feedback Report (CPFR)

1. Purpose. To issue periodic review procedures for NTPs, FOTPs, FTPs, CIBs, and SOPs.

2. Cancellation. NAVTELCOMINST 5219.1.

3. Scope. Per reference (a), guidance of this instruction specifies the minimum requirements for periodic review of Naval Telecommunications Procedures, FOTP Instructions, FTP, CIBs, and SOPs.

4. Responsibilities

a. NTPs. The following delineates responsibilities concerning the review of NTP:

(1) COMNAVCOMTELCOM. COMNAVCOMTELCOM has the overall responsibility for review of NTPs. This responsibility involves tasking the NTP originating authority for each publication to conduct periodic reviews in accordance with the schedule contained in enclosure (1) to this instruction. NAVCOMTELCOM is responsible for funding, incorporating and distributing NTPs on CD-ROM.

(2) NTP Originating Authority. The NTP originating authority is the NAVCOMTELCOM headquarters directorate responsible for originating a specific NTP. The originating authority will conduct periodic reviews of each publication in accordance with the schedule contained in enclosure (1). Responsibilities of the NTP originating authority include:

(a) Acting as the NAVCOMTELCOM sponsor for the overall technical and procedural content of the assigned NTP.

(b) Solicitation of publication assessments or change recommendations from fleet commanders and NAVCOMTELCOM claimancy 6 months in advance of the scheduled review date.

(c) Attending or being represented at conferences convened to discuss or review a NTP publication for which directorate is responsible.

(d) Ensuring sufficient funds are programmed and available to support development and updating of NTPs in support of fleet requirements.

(e) Submission of necessary changes or revisions to those NTPs for which respective directorate is responsible.

(f) Prepare unclassified NTP revisions for incorporation into the semi-annual issue of CD-ROM. Issue message corrections via ALCOM and retain with CD-ROM until next CD-ROM update.

(g) Issue classified NTP revisions in paper form as required. Make any corrections directly to the document.

b. FOTP. The FOTP will be reviewed annually. NAVCOMTELCOM has the responsibility for the annual review of the FOTP.

(1) Six months prior to the scheduled review date, NAVCOMTELCOM will solicit feedback concerning the FOTP from Fleet Commanders and the NAVCOMTELCOM claimancy.

(2) After reviewing all inputs NAVCOMTELCOM will generate and distribute changes or revisions to all holders.

c. FTPs. The following delineates responsibilities concerning the periodic review of FTP instructions.

(1) NCTAMS. Each NCTAMS shall maintain an FTP instruction in accordance with the following:

(a) NCTAMS LANT and NCTAMS MED shall jointly maintain an FTP instruction governing the Atlantic and Mediterranean communications areas.

(b) NCTAMS EASTPAC and NCTAMS WESTPAC shall jointly maintain an FTP instruction governing the Pacific and Indian Ocean communications areas.

(c) Each NCTAMS shall conduct an annual review of its FTP instruction. This review shall include soliciting inputs and change recommendations from fleet commanders and subordinate commands and subscribers (as appropriate).

(2) Changes or revisions that result from the annual review will be issued via messages addressed to Address Indicator Groups (AIGs) assigned to area NCTAMS.

d. CIBs. Each NCTAMS shall review, semi-annually, the contents of existing CIBs to ensure current validity and usefulness. CIB holders should be encouraged to submit feedback to the serving NCTAMS using the Communication Publications Feedback Report (CPFR) form detailed in enclosure (2). Although not required, recommend you solicit fleet commanders and subordinate communications facilities feedback and input prior to the CIB review process. New CIBs and changes to CIBs will be issued via message addressed to AIGs assigned to area NCTAMS.

e. SOPs. Communications activities within the NAVCOMTELCOM claimancy will produce Standard Operating Procedures (SOPs) to cover all routine and emergency procedures. Local SOPs are to be reviewed by all communications facilities at least annually according to the following guidelines:

(1) SOPs will be maintained locally to ensure safe, efficient, and effective operation of equipment/systems.

(2) The respective SOPs will be reviewed and updated as necessary whenever an equipment configuration change is made, procedural change occurs, or manning changes necessitate a reorganization of operator functions or responsibilities.

f. CPFR. Use the CPFR format from enclosure (2) to recommend changes to an NTP, FOTP, FTP, or CIB. Use CPFRs for input to scheduled publication reviews. We will include the CPFR in the next change or revision to the CD-ROM and to each NTP, FTP, or FOTP to encourage publication user feedback.

5. Guidance

a. FTPs - NCTAMS shall provide NAVCOMTELCOM with recommendations of pertinent FTP common worldwide procedures for transfer and inclusion into the FOTP or NTP-4.

b. CIBs - NCTAMS shall provide NAVCOMTELCOM with recommendations of pertinent CIB common worldwide procedures for transfer and inclusion into the FOTP or NTP-4.

6. Periodic Publication Review Matrix. Enclosure (1), the Periodic Review Matrix, contains:

a. The schedule of periodic reviews for NTPs, FTPs, CIBs, FOTPs, and SOPs.

b. The originating authority assigned for each publication.

c. A brief summary of each publication.

/s/T.A. STARK

Distribution:

SNDL C46   (COMNAVCOMTELCOM Shore Based Detachments)

     FG2   Naval Computer and Telecommunications Stations and NAVCOMMSTA 

           Stockton

     FG4   Naval Computer and Telecommunications Activity, San Diego

     FG5   Radio Station (Jim Creek only)

     FG6   Naval Computer and Telecommunications Area Master Stations

     FG9   Chief, Navy-Marine Corps MARS

     FG13  Navy Resale Activities

     FL4   NARDAC (San Francisco only)

     FE4   Security Group Activity (Adak only)

     FE6   DCMS

     C46A  Naval Telecommunication Centers

     C46B  NAVCOMM Detachments

     C46C  Navy Radio Transmitting Facility

     C46D  Navy Radio Receiver Facility

     C46E  Navy Link Station

     C46E1 NAVCOMTELSTACOMMU Det

     C46F  NCTAMS LANT Detachments

     C46G  CNCTC Resale Activity Detachments

           HQ Reserve Unit

           NAVEMSCEN




Copy to:

SNDL, Parts 1 and 2 (less "Distribution" addressees)

PERIODIC PUBLICATION REVIEW MATRIX

PERIODIC PUBLICATION REVIEW MATRIX




              ORIGINATING  REVIEW        REVIEW DATE

PUBLICATION   AUTHORITY    PERIODICITY   93  94  95  96  97   PUBLICATION SUMMARY



   NTP

    2           CNCTC      BI-ANNUALLY       XX      XX       VARIOUS CLASSIFICATIONS.

                                                              U.S. Navy satellite

                                                              communications procedures

                                                              and systems descriptions.



    3           CNCTC      SEMI-ANNUALLY     MAR MAR MAR MAR  UNCLAS. Naval message 

                                         SEP SEP SEP SEP SEP  preparation and originator 

                                                              responsibilities.



    4           CNCTC      BI-ANNUALLY   XX      XX      XX   UNCLAS. Central reference 

                                                              for communications procedures

                                                              afloat and ashore.



    5           CNCTC      BI-ANNUALLY       XX      XX       CONFIDENTIAL. Information and

                                                              guidance concerning operating

                                                              instructions, procedures, 

                                                              equipment, capabilities, and 

                                                              system configurations used in

                                                              U.S. Navy voice communications.



    6           NAVEMSCEN  ANNUALLY      XX  XX  XX  XX  XX   UNCLAS. Procedural manual for 

                                                              the effective execution of 

                                                              spectrum management within the

                                                              department of the Navy.



    6 Supp-1    NAVEMSCEN  ANNUALLY      XX  XX  XX  XX  XX   UNCLAS. Recommended frequency 

                                                              bands and frequency guide. 

                                                              Propagation prediction for HF

                                                              frequency planning.



    8           CNCTC-MARS BI-ANNUALLY       XX      XX       UNCLAS. Communications 

                                                              instructions and procedures for

                                                              U.S. Navy-Marine Corps Military

                                                              Affiliate Radio System-MARS.



    9           CNCTC      BI-ANNUALLY   XX      XX      XX   UNCLAS. Procedures for processing

                                                              authorized messages through

                                                              commercial communications systems.



   10           CNCTC      BI-ANNUALLY   XX      XX      XX   UNCLAS. Communications instructions

                                                              for ships controlled by the Military

                                                              Sealift Command and the U.S. Flag

                                                              Merchant Fleet.



   11           CNCTC      BI-ANNUALLY       XX      XX       CONFIDENTIAL. Compendium of

                                                              communications systems and procedural

                                                              descriptions of those systems which

                                                              are mission unique.



   13           CNCTC      BI-ANNUALLY       XX      XX       UNCLAS. Information and instructions

                                                              regarding the description, dimension,

                                                              and display of flags and pennants,

                                                              bow insignia, flagstaff ornaments,

                                                              and related material.



   FTP          NCTAMS     ANNUALLY      XX  XX  XX  XX  XX   CONFIDENTIAL. Communications

                                                              procedures related to the local

                                                              communications area.



   FOTP         CNCTC      ANNUALLY      XX  XX  XX  XX  XX   UNCLAS. General guidance for the 

                                                              NCTAMS concerning Navy tactical

                                                              communications.



   CIBs         NCTAMS     SEMI-ANNUALLY     MAY MAY MAY MAY  VARIOUS CLASSIFICATIONS. Specific 

                                         NOV NOV NOV NOV NOV  information unique to each 

                                                              communications area.



   SOPs         ALL COMM   ANNUALLY      XX  XX  XX  XX  XX   VARIOUS CLASSIFICATIONS. Specific

                FACILITIES                                    procedural guidance related to 

                                                              system (divisional operation and

                                                              communication level) procedures.

Enclosure (1)

COMMUNICATION PUBLICATIONS FEEDBACK REPORT (CPFR)

CLASSIFICATION:__________                                    Date__________



From:_______________________________________ POC:__________________________



     _______________________________________ DSN No:_______________________



     _______________________________________ CMD UIC:______________________

            (originating command)



Subj:  COMMUNICATION PUBLICATIONS FEEDBACK REPORT



Publication: _____________________________________________________________



Page/Paragraph No:________________________



Justification for Change:_________________________________________________



__________________________________________________________________________



__________________________________________________________________________



Proposed new Verbatim Text:_______________________________________________



__________________________________________________________________________



__________________________________________________________________________



__________________________________________________________________________

(use blank sheets for feedback involving figures)

Enclosure (2)