AR 380-5 Chapter XV Safeguarding Joint Chiefs of Staff Papers

AR 380-5 Section 1 General AR 380-5 15-100. Purpose This chapter prescribes responsibilities and establishes procedures to secure and distribute JCS papers within the Army. AR 380-5 15-101. References a. AR 380-10, Department of the Army Policy for Foreign Disclosure of Military Information to Foreign Governments. b. JCS Policy Memorandum 39, Release Procedures for JCS Papers. c. SF 135, Records Transmittal and Receipt. AR 380-5 15-102. Responsibilities a. In accordance with JCS Memorandum of Policy, the Chief of Staff (CSA), Army will distribute JCS papers or extracts of these papers- 1. Within Department of the Army (DA). 2. To those agencies operating under the JCS for whom the Army is Executive Agent. b. The Deputy Chief of Staff for Operations and Plans (DCSOPS) will ensure that the Joint Action Control Office, Office of the Deputy Chief of Staff for Operations and Plans (ODCSOPS) performs the following functions: 1. Control and distribution of JCS papers within DA. 2. Response to inquiries regarding distribution of JCS documents from- (a) Agencies or commands. (b) Organizations for which the Army is Executive Agent. c. MACOM commanders and heads of Headquarters Staff agencies will ensure that- 1. JCS papers are properly safeguarded. 2. Requests for JCS papers are forwarded to HQDA (DAMO-ZJC), WASH DC 20310-0421. AR 380-5 Section 2 Requirements AR 380-5 15-200. Policies a. JCS papers, including extractions from such papers, will be safeguarded in accordance with this regulation. b. JCS papers will be safeguarded to ensure that release is not granted recipients not authorized as outlined in section 3. AR 380-5 15-201. Access to JCS papers Access to JCS papers will be limited to persons who have- a. Appropriate security clearances, and b. Official duties that require knowledge or possession of the JCS papers (i.e., need to know). AR 380-5 15-202. Familiarization requirements a. The following personnel will become familiar with the provisions of this chapter: 1. Those assigned to or employed by DA or any organization for which the Army is Executive Agent. 2. Those who have access to JCS papers. b. Personnel will be briefed on their responsibilities regarding JCS papers at the time of initial assignment, and annually thereafter. AR 380-5 Section 3 Procedures AR 380-5 15-300. Distribution of JCS documents a. JCS papers will be distributed only within the Army Staff and to commanders of Army field and component commands and agencies. No other distribution will be made unless approval has been granted by the Joint Secretariat, Organization of the Joint Chiefs of Staff. b. Other Army activities that require information from JCS papers will be furnished abstracts when possible rather than complete documents. Such information will be phrased so that it can be clearly understood. For example, a decision of JCS should be referred to by such phrases as ""On 20 August 19 , the Joint Chiefs of Staff approved (or requested, or directed) .'' c. JCS papers that require a decision by the JCS will not be distributed outside the Army Staff until a decision has been published. d. JCS papers that must be approved by the President or Secretary of Defense will not be distributed outside the Army Staff until approval is obtained. After these papers have been approved, the Joint Chief Secretariat, OJCS, will officially notify the holders. AR 380-5 15-301. Release and distribution of Joint Strategic Planning System (JSPS) documents Release and distribution of JSPS documents will be the same as for other JCS papers except for release to Service schools and colleges. However, JSPS documents are subject to the following additional controls: a. The Joint Action Control Office, ODCSOPS, will request a semiannual sighting report on JSPS documents. The report will include outstanding copies or sections of the current edition of separately bound portions classified Secret or above. b. Sections or extracts of JSPS documents may be reproduced or distributed to Army activities that require this information. Information should be issued in this form when possible, rather than in the form of entire documents. c. JSPS documents will be accounted for by a continuous chain of receipts. d. The CSA may distribute JSPS documents, except Joint Strategic Capabilities Plan (JSCP), to Service schools and colleges for the following purposes: 1. To support the curriculum through controlled classroom use. 2. For use in curriculum-related, directed research by U.S. personnel from organizations responsive to the JCS or agencies that have received the documents. e. JSPS documents may not be reproduced or automatically distributed to faculty or students of Service schools and colleges. Access to the JSCP and Joint Strategic Planning Document Supporting Analyses (JSPDSA) will be further restricted to those members of the faculty and U.S. student body with an official duty requirement. Faculty or students in Service schools and colleges conducting independent work (not in response to a JCS tasking) are not considered to have an official duty requirement. AR 380-5 15-302. Release and distribution of Joint Operation Planning System (JOPS) documents Release and distribution of JOPS documents will be as follows: a. Distribution or circulation will be limited to Army agencies directly concerned in supporting- 1. Operations plans prepared by the commanders of unified and specified commands. 2. Plans written to support these commands. b. Distribution will not be made to Army Service schools for- 1. Current and superseded operations plans. 2. Related documents prepared by supported, supporting, and subordinate commanders. AR 380-5 15-303. Release of JCS information to Army Service schools a. JCS papers are not normally distributed to schools. However, documents may be requested on a case-by-case basis- 1. To support the curriculum of U.S. students (controlled classroom use). 2. For use in directed-institutional research. b. Fully justified requests for release of information will be submitted through command channels to HQDA (DAMO-ZCJ), WASH DC 20310-0421. c. Documents or information furnished to the schools will be controlled to ensure that access is limited to U.S. personnel with proper security clearances and need to know. Foreign nationals attending the schools may require access. If so, this fact will be specified in the request for release along with full justification as outlined in AR 380-10 (reference (uuu)). d. Release of JSPS and JOPS documents will be as outlined in paragraphs 15-301 and 15-302, above. AR 380-5 15-304. Release of information to organizations outside DA JCS papers or extracts thereof will not be distributed outside of DA. Exceptions to this policy will be processed as follows: a. Release of JCS documents or information extracted therefrom must be approved beforehand by JCS. b. Each request will be considered on a case-by-case basis. c. Requesting organizations will submit full justification to- 1. The Army agency with which they normally maintain contact. 2. The nearest Army area command or agency, or 3. The cognizant Army Staff agency for validation. d. These requests will be forwarded with recommendations to HQDA (DAMO-ZCJ), WASH DC 20310-0421 for action. e. The numbers of JCS green papers (JCS 0000/000) less than 10 years old will not be referenced in the text of any extract for release to agencies outside DA. f. Nonconcurrent JCS documents interfiled in nonconcurrent DA records may be transferred to records centers according to established requirements. In this case, SF 135 (Records Transmittal and Receipt) will stipulate that access to JCS documents attached by individuals or agencies not under the jurisdiction of the JCS or DA will be permitted only with the approval of the JCS. AR 380-5 15-305. Reproduction of JCS documents JCS documents will not be reproduced except as authorized under paragraph 15-301b.