AR 380-5 Chapter X Security Education
AR 380-5 10-100. Responsibility and objectives Heads of DoD Components shall establish security education programs for their personnel. Such programs shall stress the objectives of improving the protection of information that requires it. They shall also place emphasis on the balance between the need to release the maximum information appropriate under the Freedom of Information Act (DoD Directive 5400.7, reference (k)) and the interest of the Government in protecting the national security. AR 380-5 10-101. Scope and principles The security education program shall include all personnel authorized or expected to be authorized access to classified information. Each DoD Component shall design its program to fit the requirements of different groups of personnel. Care must be exercised to assure that the program does not evolve into a perfunctory compliance with formal requirements without achieving the real goals of the program. The program shall, as a minimum, be designed to: a. Advise personnel of the adverse effects to the national security that could result from unauthorized disclosure and of their personal, moral, and legal responsibility to protect classified information within their knowledge, possession, or control; b. Indoctrinate personnel in the principles, criteria, and procedures for the classification, downgrading, declassification, marking, control and accountability, storage, destruction, and transmission of classified information and material, as prescribed in this Regulation, and alert them to the strict prohibitions against improper use and abuse of the classification system; c. Familiarize personnel with procedures for challenging classification decisions believed to be improper; d. Familiarize personnel with the security requirements of their particular assignment; e. Inform personnel of the techniques employed by foreign intelligence activities in attempting to obtain classified information, and their responsibility to report such attempts; f. Advise personnel of the penalties for engaging in espionage activities; g. Advise personnel of the strict prohibition against discussing classified information over an unsecure telephone or in any other manner that permits interception by unauthorized persons; h. Inform personnel of the penalties for violation or disregard of the provisions of this Regulation (see paragraph 14-101 b.); i. Instruct personnel that individuals having knowledge, possession, or control of classified information must determine, before disseminating such information, that the prospective recipient has been cleared for access by competent authority; needs the information in order to perform his or her official duties; and can properly protect (or store) the information. j. Advise personnel of the requirements to report such matters as: 1. Deficiencies in physical security. 2. Possible loss or compromise of classified material. 3. Information that could reflect adversely on the trustworthiness of an individual who has access to classified information. k. Inform personnel of the proper methods and channels for reporting matters of security interest. l. For persons who will have access to classified intelligence information, explain in general terms the intelligence mission of the U.S. Army and the reasons why intelligence information is sensitive. m. Inform personnel of- 1. The objectives of the Operations Security (OPSEC) Program. (Refer to AR 530-1 (reference (eee)). 2. The need for and means of applying OPSEC principles in their particular situations. AR 380-5 10-102. Initial briefings DoD personnel granted a security clearance (see subsection 7-100) shall not be permitted to have access to classified information until they have received an initial security briefing and have signed Standard Form 189, ""Classified Information Nondisclosure Agreement.'' DoD 5200.1-PH-1 (reference (xx)) provides a sample briefing and additional information regarding Standard Form 189. Cleared personnel employed prior to the effective date of this Regulation must sign Standard Form 189 as soon as practicable but not later than 28 February 1990. Security managers will refer to the Army Implementing Instructions for the Classified Information Nondisclosure Agreement, SF 189, contained in DA Circular 380-85-1. Military and civilian personnel will be given a security indoctrination prior to being granted access to classified information, upon transfer of or within a duty station (i.e., upon job change). Use of the SF 189 minimum briefing contained in the circular alone, does not satisfy this requirement. The indoctrination must specifically address the security aspects of the new assignment and take into account the experience level of the personnel to determine their knowledge of the requirements for safeguarding classified information (see AR 604-5 (reference (ll)). AR 380-5 10-103. Refresher briefings Programs shall be established to provide, at a minimum, annual security training for personnel having continued access to classified information. The elements outlined in subsection 10-101 shall be tailored to fit the needs of experienced personnel. Annual attendance of personnel at a security education presentation will not, in itself, be considered fulfillment of the requirements of this chapter. Programs must provide effective education of activity personnel in the subjects listed in paragraph 10-101, tailored to suit the nature of their particular involvement with the Information Security Program. AR 380-5 10-104. Foreign travel briefings a. Personnel who have had access to classified information shall be given a foreign travel briefing, before travel, to alert them to their possible exploitation under the following conditions: 1. Travel to or through communist-controlled countries; and 2. Attendance at international scientific, technical, engineering or other professional meetings in the United States or in any country outside the United States where it can be anticipated that representatives of Communist-controlled countries will participate or be in attendance. (See also DoD Directive 5240.6 (reference (bb)). b. Individuals who travel frequently, or attend or host meetings of foreign visitors as described in a.2., above, need not be briefed for each occasion, but shall be provided a thorough briefing at least once every 6 months and a general reminder of security responsibilities before each such activity. AR 380-5 10-105. Termination briefings a. Upon termination of employment, administrative withdrawal of security clearance, or contemplated absence from duty or employment for 60 days or more, DoD military personnel and civilian employees shall be given a termination briefing, return all classified material, and execute a Security Termination Statement. DA Form 2962 (Security Termination Statement and Debriefing Certificate) will be used. Except as provided in subparagraph e, below, DA Form 2962 is required only in the above situations and when personnel have had their security clearances revoked under AR 604-5 (reference (ll)). An oral debriefing will be accomplished before the DA Form 2962 is completed. If they have not already done so, personnel departing the activity who have had access to classified information will be asked to execute the SF 189, Classified Information Nondisclosure Agreement. The executed SF 189s for departing personnel will be processed as described in DA Circular 380-85-1. This statement shall include: 1. An acknowledgment that the individual has read the appropriate provisions of the Espionage Act (reference (tt)), other criminal statutes, DoD regulations applicable to the safeguarding of classified information to which the individual has had access, and understands the implications thereof; 2. A declaration that the individual no longer has any documents or material containing classified information in his or her possession; 3. An acknowledgement that the individual will not communicate or transmit classified information to any unauthorized person or agency; and 4. An acknowledgement that the individual will report without delay to the FBI or the DoD Component concerned any attempt by any unauthorized person to solicit classified information. b. When an individual refuses to execute a Security Termination Statement, that fact shall be reported immediately to the security manager of the cognizant organization concerned. In any such case, the individual involved shall be debriefed orally. The fact of a refusal to sign a Security Termination Statement shall be reported to the Director, Defense Investigative Service who shall assure that it is recorded in the Defense Central Index of Investigations. 1. Upon an individual's refusal to execute a termination statement, the security manager will: (a) Provide an oral termination briefing. (b) Annotate the fact that an oral termination briefing was given, and the date, on the DA Form 2962. (c) Note on the form the circumstances and reasons (if given) for the individual's refusal to execute the DA 2962. (d) Advise the person that refusal to complete the termination statement could adversely affect his/her gaining future security clearance. (e) Send a copy of the DA Form 2962 to the Director, Defense Investigative Service, Personnel Investigations Center, P.O. Box 1211, Baltimore, MD 21203-1211. 2. Should an individual who has had access to classified information refuse to execute the SF 189 when outprocessing an Army activity, the security manager will advise the gaining activity security manager of this fact, and complete the outprocessing of the individual. (Upon receipt of notification, the gaining security manager has the option of considering the date the individual refused to execute the SF 189 form during outprocessing as the beginning of the 30-day ""cooling off'' period; or the security manager may commence the 30-day period if the person continues to refuse when inprocessing the new activity.) 3. Individuals retiring or resigning who refuse to execute the SF 189 prior to leaving the facility cannot be compelled to do so. In such cases, the security manager will note the refusal and the date of the refusal on the DA Form 2962, and forward a copy of the DA Form 2962 to the Director, Defense Investigative Service for notation in the Defense Central Index of Investigations. The refusal to execute the SF 189 should be noted on the DA Form 2962 even if the individual signs the termination statement. c. The security termination statement shall be retained by the DoD Component that authorized the individual access to classified information for the period specified in the Component's record retention schedules, but for a minimum of 2 years after the individual is given a termination briefing. d. The termination briefing will include, if appropriate, a reminder of the risks associated with certain foreign travel and hazardous activities. e. DA Form 2543 (Briefing/Rebriefing/Debriefing Certificate) normally will be used to show and acknowledge receipt of NATO security briefings. (See AR 380-15 (reference (z)). A record of debriefing may be shown on the DA Form 2962. f. For information regarding termination briefings of general officers and senior civilian officials (GS-16 and above), see AR 604-5 (reference (ll)). AR 380-5 10-106. Other requirements a. Requiring individuals to read and certify by signature their understanding of security regulations, does not satisfy any of the training requirements of this chapter. This practice may be included as a part of security education programs, but it will not be used as a substitute for other methods of training. b. Special briefings are required in addition to those listed above: 1. When an individual is authorized to handcarry or escort classified material, whether locally, within, or outside the United States. 2. When an employee is granted access to sensitive compartmented information (SCI) and/or special access program (SAP) information. 3. When an official is approved as an Original Classification Authority (OCA). 4. To ensure that supervisors are familiar with their responsibilities in matters pertaining to personnel security (see AR 604-5).