HEADQUARTERS NORTH AMERICAN AEROSPACE DEFENSE COMMAND NORAD HOI 900-6
Peterson Air Force Base, Colorado 80914-5002 12 October 1989
Awards, Ceremonies, and Honors
ANNUAL RECOGNITION OF OUTSTANDING CIVILIAN PERSONNEL
This headquarters operating instruction establishes procedures for the Civilian
of the Year Program and gives recognition to exceptional civilian employees. It
applies to Headquarters, North American Aerospace Defense Command (NORAD).
1. Reference. PAFBR 900-1, Recognition of Outstanding Personnel.
2. Purpose of the Program. This award program is to recognize NORAD's out-
standing civilian employees. All civilian employees, grades GS-11 and below or
equivalent, are eligible for consideration.
a. NORAD conducts an annual Civilian of the Year Program.
b. All civilian employees are eligible for nomination provided they are
permanently assigned to a NORAD position and arrived at the Command before
1 July of the calendar year for which the award is given. Nominees must not
have had any incidents of a discreditable nature, such as bad checks,
disciplinary actions, letters of indebtedness, or other similar actions during
the entire period for which nominated.
C. Competition is conducted in two categories. Category I includes grades
GS-1 through 6 or equivalent. Category II includes grades GS-7 through 11 or
d. Nomination and selection are accomplished through submission of all
documentation listed and the conduct of a selection board as prescribed.
e. Personnel selected as the Civilian of the Year for NORAD are recognized
at an appropriate function and provided the opportunity to compete in the
Peterson, Falcon, and Cheyenne Mountain AFB Civilian of the Year Program as
described in PAFBR 900-1.
a. Directors or Special Staff Elements:
(1) Ensure maximum support of the program.
No. of Printed Pages: 7
OPR: JlPP (Maj A. D. Batron)
Approved by: Col W. L. Murray
Editor: S. E. Gillespie
2 N HOI 900-6 12 October 1989
(2) Submit nominations in accordance with instructions provided.
(3) Provide board members if appointed.
b. HQ USSPACECOM, Deputy Director, Personnel Plans and Policy (J1P):
(1) Manages the annual civilian recognition program.
(2) Prepares and publishes an information letter of instruction which
solicits nominees from all staff agencies.
(3) Appoints the selection board.
(4) Arranges for an appropriate location to conduct the board and
notifies board members of date, time, and place the board will convene.
(5) Prepares a Staff Summary Sheet, AF Form 1768, after the board
adjourns, forwarding the board's recommendations and congratulatory letters for
review, approval, and signature of Commander in Chief, North American Aerospace
Defense Command (CINCNORAD). Provides a copy of the same to HQ USSPACECOM,
Deputy Director for Joint Services Management (JlJ), for planning purposes.
(6) Coordinates with HQ USSPACECOM, Deputy Director for Joint Services
Management (JlJ), to support the planning and conduct of the ceremonial
(7) Submits Civilian of the Year, approved by the CINCNORAD, to compete
in the Peterson, Falcon, and Cheyenne Mountain AFB Civilian of the Year Program
c. HQ USSPACECOM, Deputy Director for Joint Services Management (J1J):
(1) Ensures civilian winner is included in the NORAD outstanding
military and civilian awards luncheon.
(2) Arranges for plaques and or mementos for presentation at an
(3) Ensures photographs of winners are prominently displayed in Build-
ing 1470 and Cheyenne Mountain Air Force Base.
d. Directorate of Public Affairs (PA). Arranges for appropriate local news
release to announce the annual recipients.
e. Directorate of Protocol (CP). Provides appropriate support for NORAD
Civilian of the Year ceremony.
a. Nominations are submitted to HQ USSPACECOM, Deputy Director, Personnel
Plans and Policy (JlP), before 6 January or the first regular workday preceding
it. Submit nominations in format provided at Attachment 1, Nomination Format
N HOI 900-10 12 October 1989 3
for Civilian of the Year; Attachment 2, Narrative Format for Civilian of the
Year; and Attachment 3, Standard Biography Format. Applicable instructions are
published in a manner that ensures completion of the selection process in time
to compete in the Peterson, Falcon, and Cheyenne Mountain AFB Civilian of the
b. Attachments 1 through 3 are each limited to one typed, single-space page
with 1-inch margins on plain bond paper.
c. Selection of the Civilian of the Year is accomplished for CINCNORAD
approval by an appointed selection board which will be comprised of three
members: one military and two civilian.
(1) Chairman, military member, in the grade of 0-6.
(2) Two members with one of them appointed as recorder by the chairman.
Each civilian member will be senior in grade to all nominees.
(3) To the extent possible, board members will be appointed from
directorates or chiefs of special staff elements not having nominees.
d. Selection board members will review all nominee packages with emphasis
on the following areas and select winners on the basis of strength and quality
of submitted information:
(1) Current level of performance.
(2) Job accomplishments, efficiency, and productivity.
(3) Demonstrated leadership qualities and or initiative.
(4) Self development and or improvement.
(5) Participation in employee, office, or non-duty activities.
(6) Demonstrated interest and participation in community activities.
6. Awards and Honors:
a. A letter of congratulations from CINCNORAD.
b. An appropriately engraved plaque.
c. Display of personal photograph commemorating this achievement for the
year following selection.
d. Recognition at an appropriate ceremony and or function.
4 N HOI 900-6 12 October 1989
e. Publicity in applicable base information media.
OFFICIAL JOHN L. PIOTROWSKI
Commander in Chief
WAYNE R. HEINKE 3 Attachments
Colonel, USAF 1. Nomination Format for Civilian of
Director of Information Management the Year
2. Narrative Format for Civilian of
3. Standard Biography Format
N HOI 900-6 Attachment 1 12 October 1989 5
NOMINATION FORMAT FOR CIVILIAN OF THE YEAR
(Do not include heading on the actual nomination)
NAME OF AWARD: Civilian of the Year (Category I)
Civilian of the Year (Category II)
PRESENT ORGANIZATION AND STATION: NORAD/(Office Symbol)
Peterson AFB CO 80914-5003
INCLUSIVE DATES OF ACHIEVEMENT: 1 Jan 19XX to 31 Dec 19XX
NOMINEE: Mary Ann Scruggs
GRADE: GS-1 - GS-6 (Category I)
GS-7 - GS-11 (Category II)
Nominated for: Civilian of the Year (Category I) for outstanding professional
skill, knowledge, and leadership as an Administrative Assistant in support of
data processing services provided the Deputy Chief of Staff for Personnel, Data
Communication Planning Staff.
6 N HOI 900-6 Attachment 2 12 October 1989
NARRATIVE FORMAT FOR CIVILIAN OF THE YEAR
(Do not include this heading in actual nomination)
CURRENT LEVEL OF PERFORMANCE:
JOB ACCOMPLISHMENTS, EFFICIENCY, AND PRODUCTIVITY:
DEMONSTRATED LEADERSHIP QUALITIES AND OR INITIATIVE:
SELF-DEVELOPMENT AND OR IMPROVEMENTS:
PARTICIPATION IN EMPLOYEE, OFFICE, OR NON-DUTY ACTIVITIES:
DEMONSTRATED INTEREST AND PARTICIPATION IN COMMUNITY ACTIVITIES:
N HOI 900-10 Attachment 3 12 October 1989 7
STANDARD BIOGRAPHY FORMAT
(Do not include this heading in the actual nomination)
MARY ANN SCRUGGS
GS-5, Administrative Assistant
Ms Mary Ann Scruggs is an Administrative Assistant assigned to NORAD Plans,
North American Aerospace Defense Command, Peterson Air Force Base, Colorado.
Ms Scruggs was born in Lexington, Kentucky. She attended Central High School
and excelled across the entire spectrum of school activities. As a 3-year
cross-country letter winner, her exceptional performance earned her the team's
coveted Patterson Award for spirit, dedication, and leadership on and off the
After graduating from high school in 1978, Ms Scruggs was locally employed and
served as a church council officer for the Good Shepherd Church in Covington,
Kentucky. She subsequently joined Civil Service and has been employed with
NORAD since 1985.
Ms Scruggs is married. Both she and her husband actively participate in the
local church where she is a youth counselor and is in the choir. She was
selected as the Outstanding Counselor of the Year by the Wilderness Scouts,
Davis County, CO. She is a poll worker, and active with her local political
party. She dedicates several hours weekly to volunteer work with the Red Cross
and Air Force Aid Society.