MISSION NEEDS AND OPERATIONAL REQUIREMENTS
GUIDANCE AND PROCESSES
This Air Force Space Command (AFSPC) Headquarters Operating Instruction (HOI) implements Air Force Policy Directive (AFPD) 10-6, Mission Needs and Operational Requirements Use Agreements, by providing guidance and procedures for developing and processing AFSPC mission needs and operational requirements. It defines and delineates responsibilities for developing and processing Mission Need Statements, Operational Requirements Documents, Cost and Operational Effectiveness Analysis, and North American Aerospace Defense Command Mission Need Statements, entrenches the Concept Action Group philosophy; empowers Command Leads; and specifies training for participants in the AFSPC requirements process. This HOI applies to HQ AFSPC.
SUMMARY OF REVISIONS
This revision aligns the instruction with AFPD10-6, AFI10-601, Mission Needs and Operational Requirements Guidance and Procedures, and the Department of Defense Instruction (DoDI) 5000 series; and incorporates policy and process changes resulting from headquarters reorganizations and the addition of a new requirements review council, the Air Force Requirements Oversight Council (AFROC).
1. The Requirements Process. Requirements Generation:
1.1. The operational requirements process provides AFSPC the means to identify operational deficiencies, to state operational needs, and to initiate the development of improvements to systems or equipment.
1.2. Mission requirements evolve from a strategy-to-task methodology. The Under Secretary of Defense for Acquisition and Technology [USD(A&T)], also known as the Defense Acquisition Executive (DAE), specifies mission areas that require development of new technologies and capabilities to meet mission deficiencies identified by the Services.
1.3. Each Service uses the Mission Area Assessment (MAA) to identify specific capabilities needed to attain specific strategic objectives in order to meet the President of the United States National Security Strategy (NSS), Secretary of Defense Defense Planning Guidance (DPG) and subsequent Chairman of the Joint Chiefs of Staff (CJCS) National Military Strategy (NMS). This process is called "Strategy-to-task." The Air Staff and the Major Command (MAJCOM) study their assigned mission in the context of the respective MAJCOM Concept of Operations (CONOPS). From this assessment, the MAJCOMs list individual tasks they must complete in support of their mission and documents this in the MAA.
1.4. The Mission Needs Analysis (MNA) is conducted by the Command and focuses on the tasks identified by USAF and the MAJCOM in the Mission Area Assessment and capability of the Command to perform these tasks. This process is called "task-to-need." The MAA/MNA process identifies mission deficiencies or needs first expressed in broad, operational terms related directly to an assigned task, role, or mission that cannot be performed efficiently. Operating MAJCOMs will first assess nonmateriel solution to satisfy a mission area deficiency. These solutions may include changes in training, tactics, doctrine, and strategy. After considering all nonmateriel options, MAJCOMs then consider a materiel solutions and develop a Mission Need Statement (MNS). The command identifies, defines, and validates a specific operational need in a Mission Need Statement (MNS).
1.5. The MNS is the basic Department of Defense (DoD) document to record a deficiency requiring a materiel (new hardware or software) solution. It must be comprehensive enough to convey the concept, yet concise enough to describe the requirement in no more than five pages of text. The MNS provides AFSPC with the means to formally enter the USAF Program Objective Memorandum (POM) and Biennial Planning, Programming, and Budgeting System (BPPBS) process, request supporting data from the implementing commands, and ask for HQ USAF and all MAJCOM review and comment. Appropriate AFSPC MNSs are reviewed by the Air Force Requirements Oversight Council (AFROC), validated by the Joint Requirements Oversight Council (JROC), and approved by the Chief of Staff of the Air Force (CSAF).
1.6. Unified Commands and the Joint Staff state their operational requirements in a MNS for review and validation by the JROC. The MNS is a top-level basic need document, written by one or more commander-in-chief (CINC), to identify a warfighting mission need and/or deficiency. It is validated by the JROC, approved by the DAE or his military department counterpart and assigned to the appropriate service(s) for action. AFSPC, in its role as a component of United States Space Command/United States Strategic Command (USSPACECOM/USSTRATCOM), reviews all USSPACECOM/USSTRATCOM MNS prior to review and validation by the JROC. A USSPACECOM/USSTRATCOM MNS may be a capstone document which requires a subsequent MNS be developed by one or more of the component commands. If a component command is not required and the Air Force is selected as lead service, HQ USAF/XOR will issue the Program Management Directive (PMD) for Phase 0, Concept Exploration and Definition.
1.7. A North American Aerospace Defense Command (NORAD) MNS (N-MNS) is written to describe and validate NORAD operational needs. The binational process requires the direct involvement of the Canada -United States Military Cooperation Committee, the Joint Staff, Canadian Air Command, and the Air Staff. A validated N-MNS is considered coequal to an Air Force MNS and processed accordingly by the JROC.
1.8. Validated HQ USAF or MAJCOM MNS compete for funds in the AFSPC POM process (see SR 27-1, Air Force Space Command Programming System), the USAF POM, and eventually in the President's budget. Existence of a MNS does not ensure funding; however, the lack of a validated MNS will likely ensure no funding.
1.9. The modification and upgrade process is used to correct deficiencies, provide new or improved capabilities for existing weapon and support systems, reduce the cost of ownership, or remove capabilities which are no longer needed. "Modification" is a change to a system (whether for safety, to correct a deficiency, or to improve performance) that is still be produced. "Upgrade" is a change to a system (whether for safety, to correct a deficiency, or to improve performance) that is out of production. Modifications under $10 million (current year $) and temporary and approved safety modifications will use the AF Form 1067, Modification Proposal, in lieu of a MNS and Operational Requirements Document (ORD). Command, control, communications, computers (C4) systems acquired or modified under AFPD 33-1 and costing less than $5 million will use the AF Form 3215, Communication/Computer Systems Requirement Document (CSRD) in lieu of a MNS.
1.10. If the operational need successfully competes for funds, HQ USAF/XOR issues a studies PMD to initiate concept exploration. This PMD which directs Phase 0 activities is referred to as the "concept studies" PMD. The concept studies PMD directs the operating command to lead the effort, identify, explore, and evaluate a specific number of potential alternative solutions, then prepare an extensive Cost and Operational Effectiveness Analysis (COEA) of each of the candidate solutions for Acquisition Category (ACAT) I level programs. The Milestone Decision Authority (MDA) may require a COEA for ACAT II, III, IV level programs or may require a less extensive, tailored, Cost Benefit Analysis (CBA). SAF/AQX issues the PMDs after successful conclusion of milestone I. These PMDs are used to change, transition, or terminate programs. PMDs are used to provide specific guidance to the implementing, supporting, and operating commands. The content of a PMD, including the required HQ USAF review and approval actions, is tailored to each individual program.
1.11.A CONOPS describes the approach to deploying, employing, and operating new or upgraded systems or capabilities which are being advocated to meet identified tasks or missions. It can address a single system or family of systems involving multiple systems, MAJCOMs or services. HQ AFSPC/DO is responsible for the development of mission area and system specific CONOPS discussing the deployment and operations of AFSPC systems. CONOPS development begins after the MNS is validated and approved. The CONOPS will be refined throughout the acquisition process.
1.12. Together the MNS, threat assessment, and the CONOPS form the basis of the COEA. The COEA is an analysis of the estimated costs and operational effectiveness of alternative materiel systems to meet a mission need and the associated program for acquiring, employing, deploying, and sustaining each alternative. The COEA allows the commander to compare possible solutions on the basis of the cost versus operational effectiveness. The COEA will be refined throughout the acquisition process.
1.13. Once a need is validated, funded for pre-Milestone I studies, a PMD is issued, and alternatives compared in a COEA, the program requirements are further defined in an Operational Requirements Document/Requirements Correlation Matrix (ORD/RCM). The ORD/RCM is a MAJCOM-generated requirements document. Its purpose is to amplify and refine operational and support needs as stated in a validated MNS and CONOPS. The ORD/RCM defines the requirements of the alternative which is the preferred solution emerging from the COEA. The ORD/RCM is distributed for review and comment per AFI 10-601, comments are resolved, the ORD/RCM is reviewed by AFROC and/or JROC for major programs, and is approved by the CSAF. Approval may be delegated by CSAF, as appropriate.
1.14. An Acquisition Program Baseline (APB) is the formal agreement between the implementing command and the MDA for each program. The APB governs the activities of the implementing command in the succeeding phase in which it is developed. The initial APB, called the "Concept APB", is developed by the Air Force Materiel Command (AFMC) cadre in Phase 0 for use in Phase 1. The operating MAJCOM coordinates on the APB before it is signed. The Policy and Process Office, DRR, processes all APBs coming through AFSPC. Process all APBs as described in paragraph 4.5.
1.15. Acquisition categories in which operational requirements are placed determine the level of decision authority. Relying on recommendations evolving through the Integrated Product Team (IPT) process, the decision authority, in turn, determines the specific documents needed at each milestone and the level of review for the documentation. For example, requirements placed in ACAT I are reviewed by the DAE; those in ACAT II, III, or IV, are reviewed by the Service Acquisition Executive (SAE), although the SAE may delegate decision authority to lower levels. There are four ACAT levels:
1.15.1.ACAT ID (Defense). $300 million (FY90 dollars) Research Development Test & Evaluation(RDT&E) or $1.8 billion (FY90 dollars) Procurement/Production (Office, Secretary of Defense (OSD) Approval).
1.15.2. ACAT IC (Component). $300 million (FY90 dollars) RDT&E or $1.8 billion (FY90 dollars) Procure-ment/Production (Service Approval).
1.15.3. ACAT II. $115 million (FY90 dollars) RDT&E or $540 million (FY90 dollars) Procurement/
1.15.4. ACAT III. Less than above, but designated by the SAE.
1.15.5. ACAT IV. All other programs.
1.16. Refer to the Command Managers Guide (CMG) and AFI10-601 for more detailed information on the requirements process. Figure 1 provides a pictorial overview of the requirements process.
2. Directorate Responsibilities. In accordance with DoDI 5000 series and Air Force Supplement 1, DoDI 5000.2, AFPD 10-6, and AFI 10-601, operating commands are responsible for determining, documenting, coordinating and reviewing user requirements. AFSPC will submit requirements documents for validation and approval; manage concept studies and COEA activities; coordinate efforts with implementing commands and agencies; and, when directed, brief requirements during AF Council deliberations, Summits, SAF/AQ Integrated Process Team meetings, AFROC, JROC, Defense Acquisition Board (DAB) Overarching Integrated Product Team (OIPT) meetings, and Defense Acquisition Board milestones.
2.1. HQ AFSPC Director of Plans (XP). XP is responsible for Mission Area Planning (MAP) and:
2.1.1. Reviews all requirements documents (MNSs, ORD/RCMs, COEAs, etc) and provides written comments when appropriate.
2.1.2. Conducts strategy-to-task (STT) and task-to-need (TTN) processes in accordance with AFSPC guidance to produce MAA, MNA, and MAP.
2.1.3. Ensures a Manpower Estimate Report (MER) and Integrated Manpower, Personnel, and Comprehensive Training and Safety (IMPACTS) document are developed.
2.1.4. Updates agreements, as required, with foreign countries.
2.1.5. Ensures visitor requests are processed for visits to foreign countries.
2.1.6. Reviews MNS, ORD/RCMs, and CONOPS for foreign involvement and releasibility issues. Additionally, XP has command oversight for the development of applicable Delegation of Disclosure Authority Letters (DDLs).
2.1.7.Verifies that funding is programmed for approved requirements.
2.2. HQ AFSPC Director of Requirements (DR). HQ AFSPC/DR is responsible for developing and processing all appropriate AFSPC requirements documents (paragraphs 4.1.-4.3.) and:
2.2.1. Responsible for the development and management of the Command Management Program for operational requirements.
2.2.2. Will manage an operational requirements training program in the Policy and Process Office (DRR).
2.2.3. Will designate a Command Lead (CL) in writing at the conclusion of mission area planning activities and when AFSPC identifies a mission deficiency which requires a materiel decision.
2.2.4. HQ AFSPC/DR, as the command focal point for requirements documentation processes, is the execution agency for the Requirements Review Panel (RRP) and the Requirements Review Council (RRC), (see paragraphs 3.4. and 3.5.). In addition, HQ AFSPC/DR reviews and coordinates the approval process of requirements documents (MNS and ORD/RCM).
2.2.5. AFSPC/DR transfers responsibility to AFSPC/DO for those delivered systems that are the operational responsibility of AFSPC/DO.
2.3. HQ AFSPC Director of Operations (DO). HQ AFSPC/DO is responsible for the development of conceptual documents and the following:
2.3.1.Providing a Concept Action Group (CAG) member who will be responsible for the tasks listed in paragraphs 2.3.2 thru 2.3.6. This member supports and participates in all CAG activities.
2.3.2. Assessing current capabilities against the threat assessment to determine if non-materiel solutions will satisfy the need (i.e., change in training, doctrine, or tactics).
2.3.3. Developing employment concepts and tactics, mission planning requirements and weapon system capabilities and military characteristics to support the mission area.
2.3.4.Developing all CONOPS.
2.3.5.Reviewing all operational requirements documents and providing written guidance when appropriate.
2.3.6. Reviewing and approving AFSPC testing and evaluation policy, guidance and oversight to include the Test and Evaluation Master Plan (TEMP).
2.3.7. Assuming responsibility for those delivered systems that are the operational responsibility of HQ AFSPC/DO and designating a Program Element Monitor (PEM) in the appropriate area within AFSPC.
18.104.22.168. HQ AFSPC/DO certification is required before assignment as a HQ AFSPC/DO/PEM.
22.214.171.124. The HQ AFSPC PEM manages all modifications under $10 million total costs (1990 dollars). Modifications over $10 million will be referred by the PEM to HQ AFSPC/DR for documentation and approval in a MNS and initiation of Phase 0 activities.
126.96.36.199. Through the modifications ranking board, the PEM prioritizes all system modifications and will allocate future year procurement funds (3010, 3020, 3080) based on established priorities.
2.3.8. Determining requirements for Initial Operating Capability (IOC) and documenting these requirements in the ORD/RCM. The process for declaring IOC is defined in AFSPCI 10-2.
2.3.9. Ensuring training requirements are documented in the System Training Plan and through conduct of the Training Planning Teams.
2.4. HQ AFSPC Director of Financial Management and Comptroller (FM):
2.4.1. Provides a CAG member who will be responsible for the tasks listed in paragraphs 2.4.2. and
2.4.3. This member supports and participates in all CAG activities.
2.4.2. Is responsible for the coordination and development of cost estimates used in the COEA. This responsibility includes the acquisition and operating and support (O&S) costs estimates for the defined baseline and alternatives.
2.4.3 Is responsible for reviewing all operational requirements documents for FINANCIAL CONTENT and providing written guidance when appropriate.
2.5. HQ AFSPC Director of Intelligence (IN):
2.5.1. Provides a CAG member who will be responsible for the tasks listed in paragraphs 2.5.2. thru
2.5.5. This member supports and participates in all CAG activities, especially those related to COEAs.
2.5.2. Provides threat estimates and impacts on AFSPC operating systems or equipment. HQ AFSPC/ DR and HQ AFSPC/DO will consult with IN on recommendations for self protection suites on AFSPC systems, based on the nature of the threat. Estimates will include the projected threats at system IOC, as well as at system mid-life (IOC+10). The scope of the estimates will include ground, naval, and aerospace-based threats.
2.5.3. Reviews and provides inputs to the System Threat Assessment Report (STAR) - ACAT I/ System Threat Assessment (STA) - ACATs II-IV, and represents the command at threat steering groups related to the command system acquisition program.
2.5.4. Appoints an Intelligence Counterpart Officer (ICO) for selected major weapon systems. The ICO is appointed prior to MS-0, during need establishment, and provides input to the MNS. The ICO will actively participate in all HQ AFPSC/DO/DR/XP requirements discussions, and subsequent planning and programming actions. Responsibilities of the ICO include the formation of an Intelligence Support Working Group (ISWG) immediately after MS-0. The ISWG will assist the using command in building the Intelligence Support Plan (ISP). Once coordinated and approved by USAF/IN, the ISP forms the baseline for providing intelligence infrastructure support to a program throughout its life cycle.
2.5.5 Is responsible for reviewing all operational requirements documents and providing written guidance when appropriate.
2.6. HQ AFSPC Director of Logistics (LG):
2.6.1. Provides a CAG member who will be responsible for the tasks listed in paragraphs 2.6.2 thru
2.6.4. This member supports and participates in all CAG activities.
2.6.2. Provides the System Program Office's (SPO) with AFSPC logistics support requirements to field and maintain a weapon system. This support includes: maintenance concepts, maintenance support, test and support equipment, maintenance training, reliability, maintainability, and availability, technical data, supply support, manpower, configuration management, funding, testing, and acceptance.
2.6.3. Is the point of contact for Integrated Logistics Support Plan (ILSP), Logistics Support Analysis (LSA), and Master Plan (MP) documents involving new acquisition efforts.
2.6.4 Is responsible for reviewing all operational requirements documents and providing written guidance when appropriate.
2.6.5. Is responsible for the development of command logistics policy.
2.7. HQ AFSPC Directorate of The Civil Engineer (CE) Responsibilities.
2.7.1. Will provide a CAG member who will be responsible for the tasks listed in paragraphs 2.7.2 through 2.7.6. This member supports and participates in all CAG activities.
2.7.2. Is responsible for Military Construction (MILCON) and military construction feasibility statements.
2.7.3. Is responsible for all facility construction or modification requirements.
2.7.4. Is responsible for the Environmental Impact Analysis Process (EIAP).
2.7.5.Is responsible for environmental compliance and concerns to include the development of a Pollution Prevention Program (P3).
2.7.6. Is responsible for reviewing all operational requirements documents and providing written guidance when appropriate.
2.8. HQ AFSPC Director of Communications/Computer Systems (SC):
2.8.1. Will provide a CAG member who will be responsible for the tasks listed in paragraphs 2.8.2. through 2.8.11. The member of the CAG will participate in all CAG activities and will:
188.8.131.52. Provide to the CAG, life-cycle costs associated with communications and computer systems required to complete the COEA.
184.108.40.206. Provide to CAG members, communications and computer expertise required to complete the various documents required for each life-cycle phase, such as Manpower Estimate Reports, Integrated Logistics Support Plans, or Computer Resources Life Cycle Management Plan (CRLCMP).
2.8.2. Completes all documentation required to obtain communications and frequency support during pre milestone 0 and phases 0 through III. Coordinates documentation with the appropriate program management offices.
2.8.3.Ensures the systems integration, interoperability, and integrity of the Integrated Tactical Warning and Attack Assessment (ITW/AA) System comprised of the following mission areas: missile warning, communications, intelligence, space warning, space control, and air warning. This includes all dedicated and contributing systems. HQ AFSPC/SC performs the function of the Systems Level Integrator and Systems Level Engineer for the entire ITW/AA as directed by the USSPACECOM ITW/AA System Management Directive.
2.8.4.Ensures the integration, interoperability, and integrity of C4 systems supporting Satellite Control, Intercontinental Ballistic Missile (ICBM), Spacelift Range and AFSPC base-level infrastructure.
2.8.5.Directs the operation and maintenance of communications computer systems and assists in the development of CONOPS, mission area CONOPS, and deployment/employment for these systems.
2.8.6. Is responsible for the management of all resources supporting communications and computer systems. For HQ AFSPC/SC programs, HQ AFSPC/SC will appoint a PEM.
2.8.7. Identifies the communications and computer requirements required by the MNS, ORD/RCM, and the acquisition documents. Provide to other CAG members required communications and computer technical support. Provides membership to the Computer Resources Working Group (CRWG) when that working group is established by the SPO.
2.8.8. Develops and maintains the communications-computer architecture plans.
2.8.9. Identifies and maintains a list of communications and computer standards that will be applied across all systems.
2.8.10. Standardizes communications and computer maintenance concepts for all systems.
2.8.11. Is responsible for reviewing all operational requirements documents and providing written guidance when appropriate.
2.9. HQ AFSPC Director of Security (SP):
2.9.1. Will provide a CAG member who will be responsible for the tasks listed in paragraphs 2.9.2 through 2.9.6. This member supports and participates in all CAG activities.
2.9.2. Coordinates on security priority designation packages for AFSPC priority resources. Determines the requirements for priority resource protection.
2.9.3. Is responsible for providing physical, industrial, personnel, information and product security guidance over the life cycle of the system.
2.9.4. In the requirements process, HQ AFSPC/SP is the office of primary responsibility (OPR) for interface and coordination with Electronic Security Center (ESC) when acquiring new security systems.
2.9.5. Is responsible for reviewing all operational requirements documents, mission needs statements, and providing written guidance when appropriate.
2.9.6. Provides all security support requirements to deploy and employ weapons systems. Support includes security manpower, sensors (alarms), and other requirements.
2.10. HQ AFSPC Director of Safety (SE):
2.10.1.Will provide a CAG member who will be responsible for the tasks listed in paragraphs 2.10.2 through 2.10.5. This member supports and participates in all CAG activities.
2.10.2. Provides direction and recommendation for policy implementation of safety reporting.
2.10.3. Is the point of contact for all safety concerns.
2.10.4. Is responsible for reviewing all operational requirements documents and providing written guidance when appropriate.
2.10.5. Participates in the IMPACTS planning process.
2.11. AFSPC Space Warfare Center (SWC):
2.11.1. Provide support to the CL and HQ AFSPC/DR in the development of requirements.
2.11.2. Provide input into defining requirements with respect to providing space support to the warfighter.
2.11.3.Support CAG activities by matching Combat Air Forces (CAF) requirements with programs which may be able to accomplish the CAF requirement.
2.11.4. Provide guidance on warfighter requirements to AFSPC/DR and XP that helps shape future space systems.
2.12. Other HQ AFSPC Staff OPRs:
2.12.1. Provide support to the CL and HQ AFSPC/DR in their area of functional expertise.2.12.2. Support CAG activities by developing sections of each requirements document as requested. Assist the document OPR in staff actions within their Directorate.
3. Other Organizational Responsibilities:
3.1. HQ AFSPC Policy and Process Office (DRR):
3.1.1. Is Command point of contact for policies, procedures and guidance for implementation of the DoDI 5000 series, AFI 10-601 and AF Supplement 1.
3.1.2. Logs in, assigns numbers, and maintains all requirements and related documents, including PMDs and APBs in HQ AFSPC for review, comment, coordination, approval, or validation.
3.1.3. Chairs the RRP.
3.1.4. Maintains a listing of all assigned command leads and CAGs.
3.1.5. Manages the operational requirements training program to include:
220.127.116.11. Identification of training sources.
18.104.22.168. Management of quotas.
22.214.171.124. Development of training curriculum.
126.96.36.199. Tracking of CL training and certification.
3.1.6. Submits a Command certification list of valid requirements semiannually to HQ USAF as required by AFI10-601.
3.1.7. Develops and maintains standard briefing formats for RRP, RRC, AFROC, and JROC briefings.
3.1.8. Provides guidance for internal coordination and review.
3.1.9. Is the single point of contact for distributing documents for USAF wide review and comment.
3.1.10. Maintains a library of all AFSPC MNSs and ORD/RCMs.
3.1.11. Will serve as the single Point of Contact (POC) for assigning OPRs for review and comment of externally generated requirements documents. Once assigned to the appropriate division, that division OPR is responsible for staffing and reconciling comments pertaining to the document. When OPR completes staffing, DRR will review prior to DR signing out package. Documents include MNSs, ORD/RCMs, N-MNS, PMDs and APBs.
3.1.12. Single operational requirements point of contact within HQ AFSPC for non-program specific liaison with outside agencies.
3.1.13. Other DR divisions are assigned appropriate external requirements documents to staff by DRR. Actions in the staffing process include issuing tasking letters, collecting comments, consolidating appropriate responses, obtaining coordination from the functional OPR of the response, and preparing the final product to complete the tasking. For APBs and MNS, this is typically a staff summary sheet and a letter for signature. For PMDs, N-MNS, and other MAJCOM MNS and ORD/RCMs, this is typically a letter to the agency requesting the review and/or coordination for signature at the appropriate level. Final packages are prepared for DR signature and processed through DRR.
3.2. HQ AFSPC/DR Command Lead (CL):
3.2.1.Is the Command focal point for the processing of requirements and related documents described in this HOI.
3.2.2.The Command Lead will be certified by AFSPC/DR upon completion of his/her core training. Substitution of training requirements may be granted by approval from HQ AFSPC/DR. Submit requests for substitution and waivers to HQ AFSPC/DRR. In addition to mandatory training below, HQ AFSPC/DR may require optional training be accomplished, as required. Optional training, such as just-in-time training may be keyed to specific tasks to be performed, for example, COEA Study Director Training. The DR/CL will have the following mandatory training completed within 6 months of appointment:
188.8.131.52. SYS 111 Operational Requirements Process.
184.108.40.206. Command Management Seminar (CMS).
220.127.116.11. Space and Missile Basic Applications Course.
18.104.22.168. Ethics Seminar.
22.214.171.124. HQ AFSPC Action Officers Course.
126.96.36.199. POM School.
188.8.131.52. PEM School.
3.2.3.Upon assignment of a program, the CL will form a Concept Action Group (CAG) to fulfill the responsibilities of the Command. The CL, through effective use of the CAG, will conduct or oversee all activities leading to Milestone 0 (MS-0) and Milestone-I (MS-I) to include development of the MNS, ORD/RCM, and COEA; coordination of all other documentation required for the AF Council, SAF/AQ Integrated Process Team, AFROC, JROC, Summit or Defense Acquisition Board (DAB); and as directed by a Concept Studies PMD (see paragraph 1.10.) and follow-on PMDs. The CL:
184.108.40.206.Coordinates strategy for Phase 0, Concept Exploration and Definition, and a draft PMD, in preparation for MS-0.
220.127.116.11. Prepares initial documentation and advocacy to support the BPPBS and POM.
18.104.22.168. Directs the preparation of MS-1 requirements documentation.
22.214.171.124. Is the focal point to ensure the integration, interoperability, and standardization of Command operational requirements.
3.2.4. Working with the CAG prepares the MNS in accordance with (IAW) AFI 10-601 and staffed per procedures established by HQ AFSPC/DRR and this HOI. These procedures are outlined in paragraph 4.1. Is responsible for coordinating and processing MNS within AFSPC.
3.2.5. Working with the CAG prepares the COEAs and CBAs IAW AFI 10-601. Is responsible for coordinating and processing COEAs and CBAs within AFSPC per this instruction paragraph 4.3.
3.2.6.Is responsible for ensuring both the MNS and CONOPS are used as the foundation of the COEA.
3.2.7. Is responsible for coordinating and processing ORD/RCMs within AFSPC. The staffing procedures for an ORD/RCM are outlined in paragraph 4.2 of this HOI.
3.2.8. Is responsible for resolution of all comments on AFSPC generated documents and keeps a written record of all comments and resolutions. Maintains a copy of all comments, their resolution, and the revised document for DR or DRR review at each stage in the staffing process.
3.2.9. Reviews all requirements and acquisition documents to ensure each Directorate has comprehen-sively addressed both functional and technical integration, interoperability, and standardization aspects.
3.2.10. Maintains a program timeline checklist to help keep track of program status.
3.2.11.Schedules, prepares and presents all required prebriefs, RRP, RRC, AFROC, JROC, and Command briefings per HQ AFSPC/DRR guidance. Takes and distributes RRP and RRC minutes.
3.3. Concept Action Group (CAG). Is an action officer working-level group which contains sufficient functional area expertise to produce requirements documents; primarily the MNS, COEA, and ORD/RCM, as well as any other documentation required by the PMD. It is chaired by the CL.
3.3.1. The CAG also participates as necessary in the review of all other requirements documents as required in the PMD.
3.3.2. DR tasks each directorate to provide a representative for the CAG. Members are appointed by letter from their directorate and these letters are maintained by the CL. All appropriate areas of the staff should be represented and participate. Outside support (user, acquisition, training, testing, etc.) for CAG activities may also be required. The membership will change as the program works through the acquisition cycle.
126.96.36.199. During the formation of a CAG the CL will address the upcoming program activities (i.e. MNS development, ORD/RCM development, etc.) and corresponding training requirements needed by CAG members. This may include a review of training received by each member and determining which training would be value added in the performance of the CAG duties. The CL and individual CAG members will determine if job experience should take the place of any formal training. Some available training includes, but is not limited to:
188.8.131.52.1. Command Management Seminar.
184.108.40.206.2. Air Force Operational Requirements Process (SYS 111).
220.127.116.11.3. Space & Missile Basic Applications Course.
18.104.22.168.4. Quality Air Force Team Building.
22.214.171.124.5. Fundamentals of Systems Acquisition Management (ACQ 101).
126.96.36.199.6. COEA Orientation Training.
188.8.131.52.7. Just-in-Time Training (see paragraph 5.3).
184.108.40.206.8. POM School.
220.127.116.11.9. PEM School.
18.104.22.168. Directors should insure that their appointed CAG representatives have received the training required to perform their CAG duties. Each CAG member will have received or be scheduled for Command Management Seminar and Ethics training.
3.3.3. The CAG remains active until the system is operational. CAG members are encouraged to keep their chain of command informed of all activities.
3.3.4. If the CAG cannot arrive at a resolution of an issue during deliberations, the issue is documented then brought to the RRP or RRC for resolution.
3.4. Requirements Review Panel (RRP).
3.4.1. Functions as a division-level requirements reviewing body and as an advisory board to HQ AFSPC/DR. Approval by the RRP serves as formal division-level coordination for each requirements document briefed. A staff summary sheet (SSS) should be used for coordination in lieu of an RRP if no significant issues exist with requirements documentation. A determination is made by the CL.
3.4.2. Evaluates each requirement presented to it and makes a recommendation to the HQ AFSPC/DR as to the document's disposition. The RRP may recommend:
22.214.171.124. Proceeding to the next step in the approval process.
126.96.36.199. Resolving specific issues before the document proceeds.
188.8.131.52. Terminating the effort altogether.
184.108.40.206. Sending issues which cannot be resolved to the RRC for resolution.
3.4.3. DRR is the chair of the RRP. The OPR for conduct and scheduling of the RRP is the program CL's division. Members of the RRP are division chiefs. Attendees are expected to be able to speak for their division during deliberations and make appropriate recommendations. Determination of a working quorum is at the discretion of the chair. The CL is responsible for notifying the RRP members, when announcing the meeting, that absence from the meeting is implied as coordination of the document.
3.4.4.The office symbols listed below constitute the RRP and should be put on distribution for correspondence circulated for internal three letter review. The quantities indicated after the office symbols are provided to that agency for its directorate's distribution and coordination. Addressees are responsible for complete coordination within their respective directorate. Unless otherwise specified, each office receives one copy.
220.127.116.11. HQ AFSPC/DR, Directorate of Requirements.
18.104.22.168. HQ AFSPC/CEP, Programs Division.
22.214.171.124. HQ AFSPC/DRC, Space Control Division.
126.96.36.199. HQ AFSPC/DRF, Force Enhancement Division.
188.8.131.52. HQ AFSPC/DRM, Missile Systems Requirements Division.
184.108.40.206. HQ AFSPC/DRR, Policy and Process Office.
220.127.116.11. HQ AFSPC/DRS, Space Support Division.
18.104.22.168. HQ AFSPC/DOX, Operational Plans Division (5 copies).
22.214.171.124. HQ AFSPC/FMA, Financial Analysis Division.
126.96.36.199. HQ AFSPC/INX, Intel Plans and Policy Division.
188.8.131.52. HQ AFSPC/LGX, Logistics Plans Division (5 copies).
184.108.40.206. HQ AFSPC/SCM, Systems Management Division (5 copies).
220.127.116.11. HQ AFSPC/SEC, Space Safety Division.
18.104.22.168. HQ AFSPC/SPX, Plans and Programs Division.
22.214.171.124. HQ AFSPC/SWC/XRC, Programs and Resources Division.
126.96.36.199. HQ AFSPC/XPX, Plans Division (3 copies).
188.8.131.52. 14AF/DO, Fourteenth Air Force.
184.108.40.206. 20AF/DO, Twentieth Air Force.
3.5. Requirements Review Council (RRC). The RRC is a Directorate-level requirements review body. The RRC meets at the request of the chairperson or an RRC member to coordinate and discuss and resolve issues which cannot be resolved at a lower level. The RRC meets to review requirements documents before release for MAJCOM and Air Staff review and before validation or approval. A staff summary sheet should be used for coordination in lieu of an RRC if no significant issues exist with requirements documentation after the RRP review. A determination is made by HQ AFSPC/DR.
3.5.1.The RRC may recommend:
220.127.116.11. Release of the document for AF-wide or AFROC review.
18.104.22.168. The Commander's validation or approval by the appropriate Air Force Decision Authority.
22.214.171.124. Approval by the Commander as appropriate. HQ AFSPC Commander (CC) or designated representative nominates AFSPC ACAT I MNSs and ORD/RCMs to HQ USAF/XOR for JROC validation and CSAF approval. HQ AFSPC/CV validates AFSPC ACAT II, III, and IV MNSs and ORD/RCMs and sends them to HQ USAF/XOR for CSAF approval.126.96.36.199. Continue in the processing cycle pursuant to incorporating specific guidance.
188.8.131.52. Terminating the effort.3.5.2. The RRC is chaired by the Director of Requirements or his designated representative. RRC members are listed below. Determination of a working quorum is at the discretion of the Chair. If members are absent from the meeting the CL must walk the SSS thru the absent office(s) for coordination.
184.108.40.206. RRC members:
220.127.116.11.1. HQ AFSPC/DR, Director of Requirements.
18.104.22.168.2. HQ AFSPC/CE, The Civil Engineer.
22.214.171.124.3. HQ AFSPC/DO, Director Of Operations.
126.96.36.199.4. HQ AFSPC/FM, Director of Financial Management and Comptroller.
188.8.131.52.5. HQ AFSPC/IN, Director of Intelligence.
184.108.40.206.6. HQ AFSPC/LG, Director of Logistics.
220.127.116.11.7. HQ AFSPC/SC, Director Of Communications/Computer Systems.
18.104.22.168.8. HQ AFSPC/SP, Director of Security.
22.214.171.124.9. HQ AFSPC/XP, Director of Plans.
126.96.36.199.10. HQ USSPACECOM/J5, Director of Plans.
188.8.131.52.11. NORAD/J5, Director, NORAD Planning Staff.
184.108.40.206.12. Other directorates or organizations as requested by the Chair.
4. HQ AFSPC Requirements Documentation and Processing:
4.1. How to process a MNS. When all members of the CAG have coordinated on the MNS, it will be forwarded to the appropriate division for staffing (see figure 2). All comments received will be resolved by the CL and CAG. The CL updates the MNS as necessary and prepares a comment resolution sheet addressing disposition of every comment received. The MNS is refined until no significant issues remain, or until such time as issues must be resolved by a higher body.
4.1.1. The MNS is ready for the RRP at this time. The CL briefs the RRP. The CL normally schedules the RRP 2 weeks from finalization of the updated document and the comment resolution. The CL writes and distributes the minutes of the RRP. RRP invitees will be required to sign a staff summary sheet signifying division-level concurrence on the document.
4.1.2. Following a successful RRP, an RRC will be scheduled, or, at the discretion of HQ AFSPC/DR, a staff summary sheet for directorate coordination will be initiated.
220.127.116.11. If an RRC is to be held, the CL normally schedules it 2 weeks after a successful RRP or, if the MNS requirements change, no later than 2 weeks after the revised MNS is provided. The CL must pre-brief DRR and DR before the RRC meeting announcement is released. The RRC announcement contains the latest version of the MNS. The CL briefs the RRC. Approval of the MNS by the RRC constitutes Directorate coordination with no outstanding issues. The CL will prepare the minutes of the RRC.
18.104.22.168. If the MNS is uncontentious, the responsible division will prepare a SSS coordinated through HQ AFSPC/DRR, for HQ AFSPC/DR signature, asking for Directorate coordination and release for USAF review.
4.1.3. After the MNS is approved for release for USAF review, the CL prepares a distribution letter for HQ AFSPC/DR signature and distribution to the addressees listed in AFI 10-601 (see figure 3). MNSs ready for USAF wide review and comment will be coordinated through DRR. The CL will provide the document in electronic form to DRR for EMail distribution. DRR will distribute the MNSs by EMail where possible and by mail (paper copy) where EMail is not possible. (EMail distribution can be made up to SECRET level.) Replies to the review and comment will be returned to the CL for resolution.4.1.4. When comments from the USAF review are resolved, the comment originator is informed by the CL of comment disposition and resolved comments are maintained on file. If there are major changes (as determined by DR), the MNS will have to go through an RRP again. If the MNS successfully completes the RRP, it is ready for the final Command review. If there are no major changes to the MNS after the AF-wide review, the MNS proceeds directly to the final Command review and Air Staff reviews.
4.1.5.The responsible division will schedule an RRC in coordination with HQ AFSPC/DRR, or process a staff summary sheet package for coordination. When fully coordinated, HQ AFSPC/DR signs a nomination letter to HQ USAF/XOR requesting final Air Staff coordination.
22.214.171.124. The Air Staff will schedule an AFROC for final review of ACAT I and designated programs' MNSs. The AFROC assists the Deputy Chief of Staff (AF/XO), the Vice Chief of Staff of the Air Force (VCSAF), and the CSAF in their responsibilities to assess AF operational requirements (these requirements should be linked to the national military strategy). Another function of the AFROC is to oversee mission need determination and the requirements generation process. The AFROC performs mission need reviews and recommends CSAF approval prior to the start of the acquisition cycle. The AFROC specifically reviews the identified deficiency in the MNS, ensures that a nonmateriel solution is not feasible, ensures potential materiel solutions are explored in accordance with the DoD 5000.1 directed hierarchy, and that operational constraints are documented.
126.96.36.199.1. The Director of Operational Requirements (AF/XOR) chairs the AFROC. Membership in the AFROC consists of O-7/O-8 representatives from HQ AFMC, HQ AFOTEC, AF/PE, AF/TE, AF/LG, AF/IN, AF/XOM, SAF/AQ, SAF/FM, and the MAJCOM requirements principal whose requirement or need is under AFROC consideration. Normally HQ AFSPC/DR attends and the CL briefs the AFROC.
188.8.131.52.2.The briefing format for the AFROC is contained in the AFROC charter dated 5 Dec 94 and is essentially the same as the JROC format contained in the JROC Administrative Instruction (JROC 050-92, 6 Jul 92). These documents are maintained in HQ AFSPC/DRR.
184.108.40.206.3. After a successful AFROC, the MNS is ready for AFSPC/CC nomination for CSAF approval.
4.1.6.After HQ AFSPC/CC signature on the MNS transmittal letter, AFSPC action is complete, pending CSAF approval and a milestone decision by the appropriate acquisition executive.
4.1.7. Occasionally, a MNS out for comment or a validated MNS may need to be withdrawn. Such action requires RRC coordination and approval by the Commander. If such action is approved, the CL will send written notification to DRR for reflection in the semi-annual certification list submitted to HQ USAF/XOR.
4.2. How to Process ORD/RCMs:4.2.1. An ORD/RCM is required for all funded programs. ORD/RCMs are developed through the activities of the CAG, using the results of the COEA, the CONOPS, and other Phase 0 studies, e.g., IMPACTS comparability and Training System Requirements Analysis (TSRA).
4.2.2. Process ORD/RCMs basically the same as for MNS (see paragraph 4.1 and figure 2). Following CAG preliminary actions, the document goes through division coordination until issues are resolved or ready to go to a higher authority for resolution.
4.2.3. The document then meets an Operational Requirements Review Board (ORRB). The intent of this review is to give DR and DDR an opportunity to review a program's detailed operational requirements and RCM prior to the program's RRP. Board membership should consist of as a minimum, DR, DDR, and the appropriate division chief.
4.2.4. The next step is RRP and RRC approval to release for MAJCOM and Air Staff review and comment (see figure 3). ORDs ready for USAF wide review and comment will be coordinated through DRR. The CL will provide the document in electronic form to DRR for EMail distribution. DRR will distribute the ORDs by EMail where possible and by mail (paper copy) where EMail is not possible. (EMail distribution can be made up to SECRET level.) When comment resolution is completed, another RRC or directorate coordination via staff summary sheet is accomplished and then the document is sent to HQ USAF/XORD for their final two letter coordination.
220.127.116.11. While at Air Staff the ORD/RCM will go through an AFROC. Normally HQ AFSPC/DR attends and the CL briefs the AFROC. The AFROC specifically checks to see that emerging performance objectives and thresholds adequately address the mission need. They also ensure quality articulation of the operational requirements in the ORD/RCM and validates the linkage to the MNS and COEA. The AFROC verifies thresholds, key performance parameters, and supporting justification.
4.2.5. After Air Staff coordination the document comes back to AFSPC for Commander signature on a nomination letter to HQ USAF/XO. This letter states that the requirements represent a MAJCOM position and requests approval at the appropriate level.4.2.6.CL responsibility for staff actions on the ORD/RCM include: scheduling RRP/RRC pre-briefs and briefings to the RRP and RRC, reproduction, distribution, mailing, external review, comment resolution and AFROC/JROC briefings. All activities must be coordinated through HQ AFSPC/DRR.
4.3. How to Process COEAs and CBAs:
4.3.1. COEAs and CBAs are processed the same as MNSs and ORD/RCMs with the exception that the controlling organization is HQ USAF/XOM versus XOR. Before performing the analysis, the CAG will submit a COEA Resource Oversight Proposal to HQ USAF/XOM at the same time the MNS is submitted for approval. A study director (normally the CL) is appointed to oversee accomplishment of the COEA and report. When the COEA is approved, the final document will recommend the best cost and operationally effective alternative for the required system.
4.4. How to Process External MNS/ORD or N-MNS:
4.4.1. HQ AFSPC/DRR is the Command focal point for all N-MNSs and external MNS/ORDs and will assess these documents for AFSPC interest.
4.4.2. If these documents lack Command interest, HQ AFSPC/DRR will announce the document's existence to the RRP members and invite their review and comment of the file copy. HQ AFSPC/DRR will consolidate comments provided and respond to the originator prior to the suspensed date.
4.4.3. For documents in which AFSPC takes an interest, HQ AFSPC/DRR will determine what mission area the requirement addresses and coordinate with the appropriate DR division to identify an action officer and establish a suspense. The action officer will be responsible for distribution of the document, solicitation of comment, comment consolidation, and preparation of the Command response. HQ AFSPC/DRR will review and sign out the Command response.
4.5. How to Process APBs and PMDs:
4.5.1.HQ AFSPC/DRR is the Command focal point for all APBs and PMDs.
4.5.2. Upon receipt, HQ AFSPC/DRR enters the document in the Command requirements database and sends it to the appropriate DR division for staffing. The assigned division will designate a POC that will be responsible for review and comment. The designated POC collects all comments and provides the proposed AFSPC response for directorate coordination. If necessary, a staff summary sheet is prepared requesting HQ AFSPC/DR signature on the attached AFSPC response to the originator.