U.S. Department of Energy                                   ORDER
     Washington, D.C.                                    DOE 5630.17


1.   PURPOSE.  To provide policies, procedures, responsibilities and
     authority for the S&S Standardization Program to ensure the most
     effective and efficient use and procurement of S&S equipment and

     STANDARDIZATION, of 1-12-90.

3.   APPLICATION TO CONTRACTS.  Except as excluded in paragraph 4, the
     provisions of this Order are to be applied to covered contractors and
     they will apply to the extent implemented under a contract or other
     agreement.  A covered contractor is a seller of supplies or services
     that is awarded a procurement contract or a subcontract involving
     access to classified matter, special nuclear materials, unclassified
     sensitive information, or other security interest.

4.   EXCLUSION.  DOE facilities and activities regulated by the Nuclear
     Regulatory Commission (NRC) are exempt from the requirements of this
     Order.  Office of Civilian Radioactive Waste Management (RW) personnel
     and activities not directly associated with the NRC licensed
     facilities, and thus not covered by the NRC directives, are subject to
     the provisions of this Order.

5.   REFERENCES.  See Attachment 1.

6.   DEFINITIONS.  Definitions of terms commonly used in the S&S Program are
     provided in the "Safeguards and Security Definitions Guide" which is
     maintained and distributed by the Office of Safeguards and Security.
     In addition, the following definitions are pertinent to this Order:

     a.   S&S Equipment.  Includes S&S equipment used by protective
          personnel in the performance of their duties; equipment used to
          control and account for special nuclear material in storage,
          process, and transit; exterior and interior access control and
          intrusion detection equipment and systems; and all S&S
          safety-related equipment.

     b.   Standardization.  The process to make S&S equipment, systems and
          training similar throughout the DOE complex, in order to achieve
          cost savings and/or cost avoidance, to facilitate both contingency
          efforts and Order compliance, and to promote safety.

     c.   Common Procurement.  Acquisition of identified S&S equipment
          through the process described in this Order.

     d.   Performance Specifications.  Minimum criteria required for the
          procurement of specific items.


     a.   It is Departmental policy to standardize S&S equipment and systems
          where operational and financial benefits can be achieved.

     b.   The objectives of this program are to determine where equipment
          standardization is appropriate and to achieve cost savings and
          other efficiencies through the examination and implementation of
          procurement alternatives, including full and open competition
          wherever possible.


     a.   Secretarial Officers shall:

          (1)  Assure participation, in coordination with the Director of
               Security Affairs (SA-1) and field elements that report to
               Secretarial Officers, in efforts to standardize S&S systems
               and equipment and to develop performance specifications for
               specific S&S items or systems.

          (2)  In coordination with affected field elements that report to
               the Secretarial Officers, make appropriate arrangements for
               funding to provide necessary equipment and systems which
               adhere to the goals of the S&S Standardization Program.

          (3)  When possible in the design of new facilities, incorporate
               the use of standardized S&S equipment, without impacting the
               integrity and flexibility of the new design effort.  When new
               S&S equipment is identified and approved for standardization,
               coordinate with the Director of Safeguards and Security
               (SA-10) for incorporation into the S&S Standardization

     b.   Director of Procurement, Assistance and Program Management (PR-1)

          (1)  Provide guidance and assistance to SA-10 in development of
               standardization policy and program implementation to field

          (2)  When possible in the design of new facilities, incorporate
               the S&S Standardization Program into formal policy.

     c.   Director of Security Affairs (SA-1) shall:

          (1)  Issue policy on implementation of the S&S Standardization
               Program and provide procedures and requirements for
               procurement of standardized items and systems.

          (2)  Determine, based on recommendations from SA-10, which
               equipment and systems are to be part of the standardization
               program and whether common procurement or the development of
               performance specifications will be pursued.

          (3)  Approve exceptions to these requirements if adverse impacts
               are demonstrated.

     d.   Director of Safeguards and Security (SA-10) shall:

          (1)  Identify S&S equipment and systems for standardization and/or
               common procurement and recommend these items to SA-1 for
               inclusion in the program.

          (2)  Provide guidance for program implementation, including
               coordination with appropriate Departmental elements and
               procurement and safety officials in the implementation of the
               S&S Standardization Program through common procurement and/or
               performance specification development.

          (3)  Develop policy, in coordination with PR-1, on the
               implementation of the S&S Standardization Program, including
               the process for identification of items to be included,
               surveys of user needs, procedures for purchasing and other
               procurement activities, and integration of safety, technology
               development, and other pertinent Departmental activities.

          (4)  Establish, maintain and distribute a data base of
               standardized S&S items, to include details on performance
               history, design considerations and technical contacts.

          (5)  Recommend to SA-1, in coordination with cognizant field
               element and Secretarial Officer, when an exception should be

     e.   Assistant Secretary for Environment, Safety and Health (EH-1)

          (1)  Through the Director of Quality and Safety Programs (EH-32)
               provide assistance to SA-10 to ensure safety policy is
               considered and incorporated into the development of
               performance specifications and implementation of common

          (2)  Through the Deputy Assistant Secretary for Security
               Evaluations (EH-4) provide independent inspection,
               performance testing, and evaluation to assess S&S programs
               implemented under this Order.

     f.   Director of Information Resources Management Policy, Plans, and
          Oversight (AD-24) is responsible for the overall management of the
          Communications Security (COMSEC), Emissions Security (TEMPEST),
          Protected Distribution System (PDS), Secure Voice, and
          Unclassified Computer Security (UCS) Programs for the Department,
          will provide assistance to SA-10 when appropriate, and assure
          these programs integrate the requirements of this Order.

     g.   Director, Naval Nuclear Propulsion Program (NE-60), shall, in
          accordance with the responsibilities and authorities assigned by
          Executive Order 12344 (statutorily prescribed by Public Law 98-525
          (42 U.S.C. 7158, note)) and to ensure consistency throughout the
          joint Navy/DOE organization of the Naval Nuclear Propulsion
          Program, implement and oversee all policy and practices pertaining
          to this DOE Order for activities under the Director's cognizance.

     h.   Heads of Field Elements shall:

          (1)  Participate in the standardization, common procurement and/or
               development of performance specifications in coordination
               with the PSO lead element and with SA-1.

          (2)  In coordination with affected program offices, make
               appropriate arrangements for funding to provide necessary

          (3)  Assure that DOE area offices and contractors comply with
               established standards.

          (4)  Assure the procurement request packages, for each procurement
               requiring the application of this Order, include:

               (a)  Identification of the Order and the specific
                    requirements or paragraphs with which a contractor or
                    other awardee is to comply.

               (b)  Requirements for the flowdown of provisions to any
                    subcontract or subaward.

          (5)  If an adverse impact would result, submit requests for
               exceptions of specific standardization requirements to SA-1
               for approval.  Disapproval by SA-1 may be appealed to S-3.

     i.   Procurement Request Originators (the individuals responsible for
          initiating a requirement on DOE F 4200.33 "Procurement Request
          Authorization") or such other individuals(s) as designated by the
          cognizant Heads of Departmental Elements shall bring to the
          attention of the cognizant contracting officer the following:  (1)
          each procurement requiring the application of this Order; (2)
          requirements for flowdown of provisions of this Order to any
          subcontract or subaward; (3) identification of the paragraphs or
          other portion of this Order with which the awardee, or, if
          different, a subawardee, is to comply; and (4) identify need for
          and process any exceptions to this Order prior to submitting a
          procurement request to the Contracting Officer.

     j.   Contracting Officers shall ensure items submitted for procurement
          are in accordance with the criteria in this Order, or that an
          exception has been granted.

     k.   Chief Financial Officer (CR-1) shall assist in the transfer of
          funds for common procurement from other Allotment and AFP holders.


     a.   Equipment and systems in the S&S Standardization Program shall be
          selected on the basis of compliance with DOE and DOE adopted life
          safety codes, providing a cost savings or other benefit to the
          Department.  Other criteria to be considered in the determination
          are reducing maintenance costs, increasing worker safety,
          enhancing mission capability, facilitating contingency efforts,
          and reducing training costs.

     b.   Items will be standardized either through the development and
          issuance of Headquarters and Field Element approved performance
          specifications or by common procurement.

     c.   New facility designs will incorporate the use of standardized S&S
          equipment and systems where possible without compromising design
          flexibility and still meet performance criteria.

     d.   Information regarding flowdown provisions for these requirements
          (as established by the procurement request originator) may be
          transmitted in a written communication to the Contracting Officer
          rather than a procurement request package.

10.  SUPPLEMENTARY MANUALS AND GUIDANCE.  Supplementary requirements to this
     Order shall be published as a DOE Manual.  The manual shall contain
     standards and procedures for the identification and procurement of S&S
     equipment and systems. Such a manual will be coordinated and published
     through the Departmental Directives System.


                                        DOLORES L. ROZZI
                                        Director of Administration
                                          and Human Resource Management

REFERENCES 1. Atomic Energy Act of 1954 (42 U.S.C. 2201k) as amended: a. Chapter 12, "Control of Information," sections 141-146, inclusive, which sets forth the principles for the control of Restricted Data. b. Chapter 14, "General Authority," section 161, "General Provisions," which sets forth the authority necessary to perform the functions of the Department and the Nuclear Regulatory Commission. c. Chapter 18, "Enforcement," sections 221-233, which sets forth the authority necessary to protect Restricted Data and to safeguard property and establish criminal penalties for violation of provisions of the Atomic Energy Act. d. Chapter 18, "Enforcement," section 229, "Trespass Upon Commission Installations," which sets forth the authority to issue regulations and establishes penalties for violating these regulations relating to the entry upon or carrying, transporting, or otherwise introducing or causing to be introduced any dangerous weapon, explosive, or other dangerous instrument or material likely to produce substantial injury or damage to persons or property, into or upon any facility, or installation, or real property of the Department or the Nuclear Regulatory Commission. 2. DOE EV 061945, Department of Energy Explosives Safety Manual, which provides information and guidance related to the safe use and storage of explosives. 3. Department of Energy Organization Act, as amended, Section 661 which sets forth authority to carry firearms and make arrests while protecting the Strategic Petroleum Reserve. 4. Federal Specification W-A-450-C, "Interim Federal Specification, Alarm Systems," which provides specifications for interior alarm systems. 5. Federal Specification AA-D-6008, which provides specifications for vaults. 6. "Design Basis Threat Policy for the Department of Energy (DOE) Programs and Facilities" (U), of March 1992, issued by the Assistant Secretary for Security Affairs, which identifies and characterizes the range of potential generic adversary threats to the Department's nuclear programs and facilities which could adversely impact national security and the health and safety of the public. This document is classified and is available through the local S&S office. 7. National Institute of Justice Standard 0101.02, Ballistic Resistance of Police Body Armor, 2-28-84, which identifies levels of protection for personnel protective armor. 8. Title 5 Code of Federal Regulations (CFR) Part 1320, Paperwork Reduction Act, which directs the identification and clearance of information collections levied on the public, including contractors, state and local government units, and persons who perform services for the Department on an individual basis. 9. Title 10 CFR Part 100, Reactor Site Criteria, which guides the evaluation of the suitability of proposed sites for power and test reactors. 10. Title 10 CFR Part 1046, Physical Protection of Security Interests; Subpart B, Protective Force Personnel, Appendix A, which provides medical and physical fitness qualification standards for Departmental contractor employees at Government-owned facilities, whether or not privately operated. 11. Title 10 CFR Part 1049, which provides guidance on limited arrest authority and use of force for SPR Protective Force Officers. 12. Title 41 CFR Chapter 101, Federal Property Management Regulations, which sets forth introductory material concerning the Federal Property Management Regulations System; its content; types; publications, including Federal specifications and standards; authority; applicability; numbering; deviation procedures; as well as agency consultation, implementation, and supplementation. 13. DOE 5630.11, SAFEGUARDS AND SECURITY PROGRAM, of 1-22-88, which provides policies for the Safeguards and Security Program.