AFI 21-116/AIA Supplement 1 20 August 1995

AFI 21-116/AIA Supplement 1 20 August 1995NOTE: AFI 21-116 is supplemented as follows:This supplement provides additional directive guidance on maintenance management. It applies to all Air Intelligence Agency (AIA) activities performing maintenance on communications-electronics (C-E) systems, equipment, and circuits supporting AIA missions. It does not apply to AIA-gained Air National Guard and Air Force Reserve units or organizations performing only engineering and installation functions. SUMMARY OF REVISIONS(AIA) This is the initial publication of AFI 21-116, AIA Supplement 1. It replaces AFICR 66-7 and updates guidance for AIA. The reporting requirement in attachment 15 is exempt from licensing according to AFI 37-124, The Information Collections and Reports Management Program; Controlling Internal, Public, and Interagency Air Force Information Collections, see paragraph 2.11.12. ParagraphChapter 7--(Added) Supplemental Management Guidance for Mobile Missions

Overview 7.1

Chief of Logistics Responsibilities 7.2

Maintenance Control Responsibilities 7.3

Materiel Control Responsibilities 7.4

Maintenance Support Responsibilities 7.5

Preventive Maintenance 7.6

Power Production and Environmental Control Unit (ECU) 7.7

Vehicle Management 7.8Chapter 8--(Added) Supplemental Management Guidance for Airborne Missions

Overview 8.1

Chief of Logistics Responsibilities 8.2

RC-135 Aircraft Rotation and Phasing 8.3

RC-135 Aircraft Recovery 8.4

Modification Program 8.5

Maintenance Documentation Procedures 8.6

Modular Circuit Card Repair (MCC) 8.7

System and Personnel Reporting 8.8Attachments Page

12. (Added) Mission Capability Designation and Functional Alignment 18

13. (Added) Unit Category Designation and Functional Alignment 21

14. (Added) Recommended Functional Address Symbols (FAS) for Logistics at Field Units 26

15. (Added) Formats for Maintenance Status Report (MSR) and Airborne Maintenance
Technician Status Report (AMT-SR) 28

16. (Added) Review Procedures for E-1 Projects Developed By ISG TSS 30Chapter 11.3.2. Send requests for waivers to AFI 21-116 and this supplement through command channels to the Maintenance Management and Policy Branch (HQ AIA/LGMM).1.3.3. The Maintenance Division (HQ AIA/LGM) is functionally responsible for the AIA Communication-Electronics (C-E) maintenance management program.1.3.5. HQ AIA/LGMM performs command Air Force Specialty Code (AFSC) career field manager duties for 2AXXX, 2EXXX, 9S000, and 33XX logistics AFSCs.1.3.6. (Added) Analysis Summaries. The Integrated Electrical System Management Branch (HQ AIA/ LGMY) compares analysis of equipment performance commandwide and provides these analyses upon request. Organizations may request analysis of equipment performance at a specific unit from the unit or group analyst. Include the following information in each request: Specific information required including standard reporting designators (SRD) and work unit codes (WUC). Period of coverage and type of breakout required, that is, data for January through August 1992 in monthly increments. Type of comparison, if required. Type of information required. Examples: "raw data on microfiche" or "summary with analysis comment." Exact format desired. For example, list by SRD, job control number (JCN), identification (ID) number, units produced, and manhours used.1.4. HQ AIA/LGM personnel will accompany the wing on staff assistance visits (SAV).1.5. (Added) 67th Intelligence Wing Logistics (67 IW/ LG).1.5.1. Organization. The wing establishes focal points for maintenance management policies, procedures, and functional system management.1.5.2. Maintenance Management Responsibilities. The 67 IW/LG: 1.5.2.1. Provides management guidance through wing directives and supplements to HQ AIA maintenance directives as appropriate, and provides copies of these publications to HQ AIA/LGMM. Obtains approval from the directive office of primary responsibility (OPR) prior to publishing a supplement.1.5.2 Ensures subordinate units establish effective maintenance management programs including corrosion control and deficiency reporting programs. Reviews waiver requests to maintenance directives prior to submission to HQ AIA/LGMM. Performs periodic general or special SAVs. Manages the Maintenance Standard Evaluation Program (Stan/Eval) and evaluates the unit's chief maintenance evaluators according to AIAI 11-402. Manages the systems maintenance (SYMNT) program. Crossfeeds useful information to subordinate units and HQ AIA/LGM for possible dissemination commandwide. Crossfeeds may include exceptional maintenance practices, training programs, well-written operating instructions (OI), and solutions to problems. Works closely with HQ AIA/LGMM to resolve problems with unit manpower authorizations, personnel assignment shortfalls, and training issues. Acts on support agreement requests and changes. Arranges assistance from other units, the cable and antenna team (CAT), and the host command. Promotes the use of core automated maintenance system (CAMS) and reliability and maintainability information system (REMIS) and provides assistance to units as required.1.5.3. Functional Systems Management Responsibilities. The Logistics Maintenance Branch (67 IW/LGM) has functional systems management responsibility for airborne and ground systems at all subordinate units. 1.5.3.1. Functional managers: Provide direction and guidance to units on systems maintenance practices. Review system status reports (SSR), aircraft status reports (ASR), post mission flight reports (PMFR), and inspection, analysis, staff visit, deficiency, and operational test and evaluation (OT&E) reports to identify and analyze equipment or system deficiency trends. Take action to resolve any problems. (See chapter 8 and attachment 15 for additional guidance on SSRs, ASRs, and PMFRs.) Provide assistance to units on systems maintenance difficulties beyond the unit's capability to resolve. Conduct the wing Depot Level Maintenance (DLM) Program, technical order (TO) 00-25-108). Validate programmed and emergency DLM requirements and forward to HQ AIA/LGMY according to MB 1-13. Assist subordinate units with training needs by: Arranging for support from technical support activities, exceptionally qualified unit personnel, and other training sources to help units resolve training deficiencies. Reviewing and validating out-of-cycle requests for formal and special training. Working with subordinate units in establishing training requirements during the annual screening process. Managing the Equipment and Systems Identification and Replacement Board (ESIRB) Program for subordinate units. Consolidating and forwarding ESIRB call inputs with operational validation from theater groups and subordinate units according to ESCR 27-9. Managing C-E maintenance contracts as required. Participating in acquisition, configuration control boards, operational testing and evaluation, and minimum essential integrated logistics support requirements (MEILSR) when requested by HQ AIA. Participating on system acceptance teams according to ESCR 101-1. These responsibilities may be delegated to group level. Reviewing system acceptance documentation to include system acquisition plans (SAP), field commissioning guide, and field acceptance test plans for adequacy of logistics support items. Reporting any discrepancies or concerns to the Logistics Plans and Mobility Branch (HQ AIA/ LGXS) and the 67 IW/LG. Evaluating new systems onsite for adequate integrated logistics support. Recommend unconditional, conditional, or nonacceptance of a new system to the acceptance test team leader. Participating in OT&Es by evaluating systems using the OT&E test plan and providing inputs to the test report. 1.5.4. Visits to Subordinate Units. Schedule and perform SAVs to groups and squadrons on a recurring basis to provide training and guidance. The 67 IW/ LG: Coordinates with HQ AIA/LGMM prior to scheduling visits, so HQ AIA/LG personnel may accompany the wing on selected visits. NOTE: Purpose for including HQ AIA/LG is to validate maintenance policy and procedures and assist in performing SAVs; not to evaluate the wing SAV program. Performs staff visits, when needed, to investigate suspected problem areas or to provide a more detailed look at management and workcenter areas not fully covered by the SAV team.1.5.4.3. Emphasize SAVs to isolated locations and special staff assistance visits for investigating suspected problem areas; however, to minimize disruption of mission efforts, avoid excessive visits to any one organization. 1.5.4.4. The SAV team provides training on subjects requested by the unit and on any program where the team notes deficiencies. If adequate training cannot be provided, a subject matter specialist may be needed to provide additional training during a separate visit.1.6. (Added) Theater Group Responsibilities. Organizations at theater groups will establish focal points for maintenance management policies and procedures, and functional system management.1.6.1. Maintenance Management: Promotes a sound maintenance management program. Reviews waiver requests to maintenance directives before submitting to the 67 IW/LG and HQ AIA/ LGMM. Ensures appropriate directives, general series TOs, and other publications required to provide authoritative management guidance are available. It is not required to maintain a complete TO file within LG. Contents of the TO file is based on frequency of use and timeliness of data available from other sources. Performs SAVs or staff visits in conjunction with, or as directed by, the 67 IW/LG. Crossfeeds useful information to subordinate units and forwards to 67 IW/LG and HQ AIA/LGMM for possible dissemination commandwide. Crossfeed might include exceptional maintenance practices and training programs, well-written OIs, and solutions to problems. Works closely with the 67 IW/LG and HQ AIA/ LGMM to resolve problems with manpower authorizations, personnel assignment shortfalls, and training issues. Acts on support agreement requests and changes. Arranges for assistance from other units and the host command.1.6.2.8.1. The 692d Intelligence Group (692 IG) and 26th Intelligence Group (26 IG) manage theaters CAT teams.1.6.2.9. Perform managerial evaluations on category (Cat) III and IV maintenance activities within their theaters.1.6.2.10. Promote use of the Maintenance Management Information Systems (MMIS).1.6.3. Functional Systems Management Responsibilities. The group LGM has functional systems management responsibility for airborne and ground systems at subordinate units. The functional managers: Provide direction and guidance to units on systems maintenance practices. Review SSRs, ASRs, PMFRs, inspection, analysis, deficiency, staff visit, and OT&E reports to identify and analyze equipment or system deficiency trends. Take action to resolve problems. (See chapter 8 and attachment 15 of this AFI for additional guidance on SSRs, ASRs, and PMFRs.) Provide assistance to units on systems maintenance difficulties beyond the unit's capability to resolve. Conduct the DLM Program (TO 00-25-108 and MB 1-13). Validate programmed and emergency DLM requirements and forward to HQ AIA/LGMY and 67 IW/LG. Monitor and assist with training needs. Review inspection, status, evaluation, staff visit, and analysis reports for possible training deficiencies and initiate or coordinate corrective action. Arrange assistance from technical support activities, exceptionally qualified unit personnel, and other training sources to help units resolve training deficiencies. Review and validate out-of-cycle requests for formal and special training. Work with subordinate units to establish training requirements during the annual screening process. Manage the ESIRB program for subordinate units. Process inputs with operational validation from subordinate units according to ESCR 27-9. Manage C-E maintenance contracts as required. Participate in acquisition, operational testing and evaluation, and MEILSRs when requested by 67 IW or HQ AIA. Participate on system acceptance teams according to ESCR 101-1, when requested by 67 IW/LG. Review system acceptance documentation to include system acquisition plans (SAP), field commissioning guide, and field acceptance test plans for adequacy of logistics support items. Report any discrepancies or concerns to the Acquisition Logistics Support Branch (HQ AIA/LGXI) and the 67 IW/LG. Evaluate new systems for adequate integrated logistics support. Recommend unconditional or conditional acceptance or nonacceptance of new systems to the acceptance test team leader. Participate in OT&E. Evaluate systems using the OT&E test plan and provide input to the test report. 1.6.4. Visits to Subordinate Units: 1.6.4.1. Schedule and perform SAVs to subordinate units on a recurring basis to provide training and guidance. Coordinate schedules with the 67 IW/LG and HQ AIA/ LGMM prior to scheduling visits, to allow wing and agency personnel the opportunity to accompany the SAV team on selected visits. (wing and agency personnel accompany the SAV team to validate maintenance policy and procedures, and assist in performing SAVs; not to evaluate the SAV program.)1.6.4.2. Perform staff visits when needed to investigate suspected problem areas or to provide a more detailed look at management and workcenter areas not fully covered by the SAV team. Emphasize SAVs to isolated locations and special staff assistance visits to investigate suspected problem areas; however, to minimize disruption of mission efforts, avoid excessive visits to any one organization. The SAV team provides training on subjects requested by the unit and any program where the team notices deficiencies. If adequate training cannot be provided, a subject matter specialist may need to provide additional training during a separate visit.1.7. (Added) Center Responsibilities. The center provides the following for Category IV maintenance activities under their operational control: Establishes maintenance management guidance. Develops a supplement to AFI 21-116 to provide unique guidance. Submits proposed supplement to HQ AIA/LGMM for initial review and approval, and submission to AFC4A (Air Force Command, Control, Communications, and Computer Agency) for final approval. Crossfeeds unique maintenance information to HQ AIA/LGM, 67 IW/LG, theater groups, and detachments. Maintains close liaison with HQ AIA/LGM, 67 IW/ LG, and theater groups maintenance staffs. Provides functional systems management, including maintenance practices and maintenance data collection requirements, for center-unique systems. Provides technical assistance to units upon request.Chapter 22.19. Maintenance technicians report maintenance data through CAMS on equipment identified as MDC reportable according to MB 1-06 and the SRD table. Users should contact HQ AIA/LGMY for assistance when local support cannot be arranged.2.19.1.1. (Added) Units will not use locally developed management information systems in place of CAMS subsystems that are designed for the same purpose. For example, units will not develop a data base management program to track preventive maintenance inspection (PMIs). CAMS provides for a subsystem to track PMIs. EXCEPTION: Units maintaining systems on RIVET JOINT aircraft may use a locally developed system to track the training status of equipment tasks dependent on the baseline of the aircraft systems maintained. Overall system qualification and major aircraft system qualification is maintained in CAMS. 2.19.1.2. (Added) Use of CAMS by Cat IV maintenance activities is optional.2.19.2.1. (Added) Units assign responsibility for managing individual CAMS subsystems within the maintenance activity using an OI or unit directive. Although management responsibilities for subsystems are specifically assigned, workcenters, staff, or other unit functions may be required to input or update data in the CAMS files. Maintenance analysts (AFSC 2R0X1) should not routinely make inputs to CAMS except for the purpose of training personnel.2.19.2.2. (Added) Applicable CAMS subsystems, recommended management functions, and their required use include: Inspection (PMI)--maintenance control and maintenance support--mandatory use. Time Compliance Technical Order (TCTO)--maintenance control and maintenance support-- mandatory use. Equipment Status Reporting (ESR)--maintenance control and maintenance support--mandatory use. MDC--Maintenance Analysis (when authorized) or maintenance control and maintenance support--mandatory use. Maintenance Personnel--maintenance support--mandatory use. Training Management--maintenance support--mandatory use--see exception in paragraph 2.19.1.1. Maintenance Events--maintenance control and maintenance support--mandatory use. Location--maintenance control and maintenance support--optional use. Deficiency Reporting and Service Reporting (DR/ SR)--maintenance support--mandatory use. Maintenance and Supply Interface--maintenance control and maintenance support--mandatory use. 2.19.3. (Added) Quality Deficiency Analysis System (QDAS). Contractor and Air Force technicians use QDAS to document equipment maintenance actions on systems managed by Detachment 2, 645 MATS, Greenville, TX, and Detachment 4, 645 MATS, Ontario, CA. QDAS uses the field maintenance report (FMR) in place of AFTO Form 349, Maintenance Data Collection Record, for maintenance documentation. Detachment 2, compiles data for RIVET JOINT, COBRA BALL, and COMBAT SENT aircraft. Data is derived from FMRs and system status reports.2.31.3. (Added) AIA--mission small computers authorized in allowance standard (AS) 709 will be managed as equipment (not ADPE) items. 2.32. See attachment 13 for a list of functionally supported maintenance activities (FSMA) and their parent units.2.33.1. AIA units request approval for self-help implementation for communications-computers system projects from the Intelligence Services Group, Technical Support Squadron (ISG/TSS). TSS is the AIA focal point for alteration and installation of equipment and systems. The TSS provides support for major outside agency and contractor-installed systems and programmed relocation of equipment for field units. TSS maintains centralized plant-in-place records (PIPRs) for all AIA units. Units request installation support from TSS according to AFICR 100-14. Chapter 33.2.1. Cat I and II units will publish a monthly maintenance plan. The maintenance plan is optional for Cat III and IV units. 3.2.3. Publish guidance for the following areas: Maintenance Standardization and Evaluation Program (MSEP). Responsibilities for the maintenance management information systems used within maintenance. Mission restoral priorities. Need for a mission restoral priority directive is determined locally. Tool management. The LG must enforce tool discipline within the maintenance complex. Tool cribs and composite toolkits should be used to satisfy technician tool requirements to the maximum extent practical. The tool control program's objectives are to eliminate foreign object damage (FOD) by tools used in an aircraft environment and reducing tool replacement cost by effectively managing assets. Management concepts and procedures for FSMAs. Delineate chief of logistics (COL), maintenance staff, and management support duties performed at the FSMA due to geographical separation.3.2.16. Engineering and Installation (E-I) teams from the ISG/TSS are not normally responsible for implementing TCTO modifications. 3.2.21. (Added) Send updated organizational charts to HQ AIA/LGMM, 67 IW/LG, and the parent group as changes occur. 3.2.22. (Added) Provide a weekly briefing to the unit commander on the status of maintenance. Include the equipment and system status, training problems, progress of installation projects, and other subjects which may interest the commander. If possible, conduct the briefing in the maintenance complex and include supervisors.3.2.23. (Added) Ensure equipment configuration is not changed without complying with the proper directives.3.2.24. (Added) Designate an activity to maintain historical records for unit mission equipment.3.2.25. (Added) Fully support the MDC effort and ensure the proper use of available MMISs. Identify points of contact (POC) for each MMIS to HQ AIA/ LGMY, the 67 IW/LG, and appropriate theater group. Identify each POC by name, rank, office symbol, and telephone number.3.2.26. (Added) Identify items of interest and key performance indicators to the maintenance analyst (if applicable) for the purpose of tracking and trending, and publish in a summary format.3.2.27. (Added) Ensure training is established for handling ESD sensitive components.3.2.28. (Added) In a Cat II maintenance complex, the Chief of Logistics will:3.2.28.1. (Added) Establish a combined maintenance support function responsible for conducting the MSEP and selected maintenance control tasks. See paragraph 4.10.3.2.28.2. (Added) Establish an administrative support function for the maintenance complex. This function may be aligned under the Chief of Logistics or maintenance support.3.2.29. (Added) In a Cat III maintenance complex, the unit LG will:3.2.29.1. (Added) Ensure a working interface is established between maintenance and operations to report equipment outages.3.2.29.2. (Added) Consolidate within one workcenter, to the extent practical, those management functions normally performed by workcenters and maintenance support. These include managing modifications, monitoring deficiency reports, reviewing and submitting AFTO Forms 22, Technical Order Improvement Report Reply, and maintaining technical publications and PIPRs. The COL may specify individual responsibilities in a local directive.3.2.29.3. (Added) Approve deficiency reports, cannibalization actions, and AFTO Forms 22.3.2.29.4. (Added) Designate individuals to perform special inspections.3.2.29.5. (Added) Ensure administrative support is available to the maintenance complex. This includes arranging for outside assistance when administrative personnel are not assigned.3.2.29.6. (Added) Designate a focal point for maintenance data systems and maintenance status reporting (when applicable).3.2.29.7. (Added) Coordinate and schedule managerial evaluations with the evaluating agency. NOTE: HQ AIA/LGM performs managerial evaluations for the Air Force Intelligence Warfare Center (AFIWC). Intermediate headquarters perform managerial evaluations for all CAT III and IV units within their respective areas. All managerial evaluation requirements will be satisfied during the visit including technical inspections and personnel evaluations.Chapter 44.1. Within AIA, the unit LG manages maintenance control in direct support of the operational mission.4.3.1. (Added) In units not authorized a maintenance control supervisor, the unit LG approves cannibalizations or delegates cannibalization approval authority in writing.4.7.13. AIA units request maintenance assistance through theater group with information copies to 67 IW/LG and HQ AIA/LGMY.4.7.20. Obtain mission impact statements, as required, and provide to materiel control.4.7.22. Use the term TCTO to mean any equipment modification directive to include TCTOs, MBs, modification service bulletins (SB), and other directives as published by recognized Air Force item management activities responsible for the equipment being modified. Ensure implementation authority is granted before implementing modifications. 4.7.23. Maintain system or equipment historical records if the COL directs centralization.4.9.4. (Added) In Cat II units, the consolidated maintenance support function will: Administer the modification program for the maintenance complex. Serve as focal point for maintenance data systems and maintenance status reporting. Serve as focal point for maintenance assistance requests (TO 00-25-108).4.10. Active jobs include all actions degrading mission capability or changing equipment status, including mission equipment in equipment inoperative for parts (EIP) status. This includes any test management and diagnostic equipment (TMDE) or a mission equipment outage creating a hole in a master program position or causing master program equipment or systems to operate at less than full designed capability. Active jobs do not include scheduled actions where the workcenter coordinates with system operators to replace the affected equipment with a spare on a noninterfering basis. This also excludes repair cycle assets unless the end item or system is affected. Use the appropriate MMIS to document job status.4.10.1. Do not track status data in CAMS on equipment identified as classified in specific classification guides. Maintenance control personnel are cautioned not to refer to classified data when entering narrative inputs. Use USAFINTEL 201-1; items C-65, C-87, C-91, and C-105 are examples of narrative items that cannot be entered into CAMS.4.10.2.1. Units using CAMS may use manual or automatic job control number (JCN) assignments. If manual JCNs are used, contact the host database manager and reserve a block of JCNs for unit use. 4.12.2.4. Even though maintenance control has closed a job, technicians will use the original JCN assigned to a job on all documentation created during the repair and processing of defective items.4.23. (Added) Maintenance Systems Analysis. This function is a key management information source to help improve maintenance production. The analysis process helps maintenance managers to review past performance, predict future performance, and make timely decisions based on interpretation of statistical data, onsite investigation of management, and production processes, and results of MSEP evaluations. Maintenance systems analysis, maintenance support, and other staff functions must work together to isolate problems in resources, training, and system performance, and recommend corrective actions. Maintenance systems analysts (AFSC 2R0X1) should be key players in the statistical process for Quality Air Force (QAF) matrix. When assigned, analysts will perform the following duties:4.23.1. Collect, compile, and perform trend analysis on key performance indicator data as identified by COL, and publish results in a monthly summary.4.23.2. Advise users on matters pertaining to their CAMS subsystems including: system advisory notices (SAN), system changes or releases, program or database problems.4.23.3. Assist CAMS users and managers in the applications of CAMS. Help users and managers interpret and understand output products.4.23.4. Assist workcenter supervisors in ensuring data accuracy and timeliness, and help workcenter personnel correct errors. Perform audits of CAMS subsystems for accuracy of data.4.23.5. Attend host base CAMS working group meetings.4.23.6. Maintain applicable CAMS manuals, and assist workcenters to determine their CAMS manual requirements.4.23.7. Develop procedures for contingency processing of CAMS to prevent data loss during computer outages.4.23.8. Ensure letters of appointment for unit and workcenter CAMS terminal area security officers (TASO) are on file with host database manager.4.23.9. Manage CAMS security within the unit (if permitted by the host database manager).4.23.10. Perform special studies as requested and identify areas for special study.4.23.11. Perform custodian responsibilities for CAMS terminals. 4.23.12. Coordinate with host database manager to ensure the C-E delete history is processed monthly.4.23.13. Control all CAMS background processing. Chapter 55.5.2. Maintenance Support Representatives (MSR) should not normally conduct personnel evaluations within their respective workcenter.5.7.1. (Added) The supply liaison function solves supply problems, confirms supply data and status, forecasts supply needs, and helps develop maintenance schedules.5.7.2. (Added) The mobility support function applies to units with a mobility mission identified in operational plans. Mobility support coordinates initial spares requirements for mobility readiness spares package (MRSP) or mission support kit (MSK). This function is the POC between the maintenance activity and base supply for approved or revised MRSP and MSK requirements.5.8. The COL may elect to have materiel control report to the nonstandard SBSS account (FX) and satellite chief of supply. When using this option, materiel control remains functionally responsible to maintenance control for those tasks required by AFI 21-116, chapter 5, section B. Locate materiel control facilities and personnel as near to maintenance control and workcenters as possible to facilitate maximum coordination and interface. 5.8.5. (Added) Assist maintenance support and the traffic management office (TMO) to identify items damaged in shipment.5.8.6. (Added) Coordinate with workcenters to identify MRSP, MSK, and other assets in the warehouse requiring functional checks. Materiel control will identify these items to host base supply inspection section according to AFI 23-110.5.8.7. (Added) Perform any functions base supply cannot because of security, inaccessibility, etcetera.5.8.8. (Added) Keep an active file of supply catalogs, microfiche, and customer handbooks necessary to support maintenance.5.8.9. (Added) Transport TMDE to and from precision measurement equipment laboratory (PMEL) when directed by the unit LG. 5.8.10. (Added) Ensure excess assets are processed promptly to host base supply or the AIA semiautomated satellite account (FB) and FX account. Report problems to the COL.5.8.11. (Added) Monitor the unit zero overpricing program and maintain a file of price challenges forwarded to base supply.5.8.12. (Added) Serve as the reusable container monitor for the maintenance complex. 5.8.13. (Added) Operate designated tool cribs when directed by the COL.5.8.14. (Added) Establish accountability and control for assets received from outside normal standard base supply systems (SBSS) channels or 645 MATS detachments when no special supply account exists.5.8.15. (Added) Serve as the maintenance complex precious metals monitor. Coordinate with defense reutilization and marketing organization (DRMO) to determine which categories of XB3 items are recoverable under the precious metals program.5.8.16. (Added) Ensure electrostatic discharge (ESD) procedures are followed when ESD assets are in the materiel control area of responsibility.5.8.17. (Added) Serve as the maintenance complex bill of materials (BOM) monitor. Manage and report BOM according to AFICR 65-1.5.8.18. (Added) Process reparable property under warranty or guarantee according to TO 00-20-3 and AFI 23-110.5.8.19. (Added) Process cannibalizations according to TO 00-20-2 and AFI 23-110.5.8.20. (Added) Process deficiency report (DR) exhibits according to TO 00-35D-54 and AFI 23-110.5.8.21. (Added) Processing Requirements:5.8.21.1. Materiel controls having a CAMS and SBSS interface will publish an OI detailing procedures to process materiel requirements when CAMS and SBSS is not available.5.8.21.2. Materiel controls not operating under CAMS will: Publish an OI with procedures to process workcenter materiel requirements. Process all priority requirements from maintenance to the base or satellite supply. The COL may authorize workcenters to process routine material requirements directly to base or satellite supply.5.8.22. (Added) Verification. An aggressive verification process is the key to success in preventing unwarranted mission capability (MICAP) conditions, cannibalizations, priority-system abuses, and unnecessary expenditure of funds.5.8.22.1. Materiel control verifies MICAP parts requirements with maintenance control (Cat I) or workcenters (Cat II and Cat III) before backordering. Materiel control reports MICAP conditions according to attachment 12.5.8.22.2. Materiel control not operating under CAMS will verify all priority requirements with maintenance control (Cat I) or the workcenters (Cats II and III). 5.8.22.2.1. Urgency of need designator (UND) A Requirements. Items called in to the demand processing action using UND A will be processed as "FILL or KILL" (except AR or AZ). Upon notification by demand processing of a KILL of any UND A request, materiel control will immediately start action to verify the requirement and determine availability of other assets within the maintenance complex. The verifier will prepare AF Form 2414, Verification Worksheet, or equivalent for each UND A requirement (except AR and AZ) and complete applicable blocks as the verification process is performed. Once the verification is completed, destroy the original AF Form 2005, Issue/Turn-in Request, from the workcenter.5.8.22.2.2. UND B Requirements. Use AF Form 2414 or equivalent.5.8.23. (Added) Reconciliation. Materiel control will:5.8.23.1. Use the priority monitor report (D18) to reconcile UND A requirements daily and UND B requirements weekly with maintenance control and the workcenters (Cat I), or the workcenters (Cat II and III).5.8.23.2. Ensure the due-out status listing (R31) is provided to appropriate workcenters each month for a complete revalidation of requirements.5.8.23.3. Use the awaiting parts validation list (D19) to reconcile all UND AR and BR requirements with workcenters. 5.8.23.4. Use the due in from maintenance (DIFM) list (D23) to monitor critical repair cycle assets.5.8.24. (Added) Followup Actions. Materiel control will perform and document followup actions.5.8.24.1. Follow up on those UND A and B requisitions as necessary.5.8.24.2. Use AF Form 2414 or equivalent to record status changes and followup action on MICAP requests. 5.8.24.3. Submit supply difficulty letters according to AFI 23-110. If results are not satisfactory, request assistance from 67 IW/LGS and info HQ AIA/LGSW.5.8.24.4. Materiel control not using CAMS will:5.8.24.4.1. Use AF Form 2414 or equivalent to record UND A (except AR and AZ) requests.5.8.24.4.2. Track status changes and followup actions for all UND B and urgency justification code (UJC) AR and BR requests, using the reverse side of the AF Form 2005 or locally developed equivalent.5.8.25. (Added) Modification Kit Requirements (TCTO, MB, SB). Materiel control processes modification kit requirements for the maintenance complex. Materiel control will:5.8.25.1. Prepare a suspense folder containing an AF Form 2001, Notification of TCTO Kit Requirements, and a copy of the modification for each kit number processed.5.8.25.2. Coordinate with the base supply TCTO monitor or FB or FX supply account to ensure required modification kits, pieces, and parts are promptly requisitioned and delivered to maintenance.5.8.25.3. Requisition all modification kit requirements not requiring processing by the base supply TCTO monitor.5.8.25.4. Notify maintenance control or maintenance support when kits are available. 5.8.25.5. Coordinate with the base supply TCTO monitor to ensure modification actions on supply-controlled spares are completed.5.8.26. (Added) Mobility Readiness Spares Package (MRSP). This air-transportable package of spares, repair parts, and related maintenance supplies supports a system's planned wartime or contingency operation for a specified period of time pending resupply. Materiel control will:5.8.26.1. Store and maintain MRSP according to AFI 23-110.5.8.26.2. Submit the MRSP and MSK fill rate report to HQ AIA/LGSW by the fifth day of each month. Use the MRSP shortage stratification report (R20) to identify total authorized quantity and quantity short. Provide the following information: MRSP serial number or MSK identifier, total line items authorized, line items on hand, and fill percentages.5.8.26.3. Provide the MRSP and MSK inventory list to HQ AIA/LGSW quarterly, or when sufficient changes have been made to warrant an updated listing. Submit the list by the fifth day of March, June, September, and December.5.8.27. (Added) Initial Spares Support Requirements. Materiel control will submit initial spares support list (ISSL) requests to the base supply stock control section.5.8.28. (Added) Establishing Adjusted Stock Levels. Materiel control will send AF Form 1996 to base supply or the FX or FB supply account, as applicable. Detailed procedures for adjusted stock levels are found in AFI 23-110.5.8.29. (Added) Repair Cycle Assets. Materiel control will process repair cycle assets (RCA) from the maintenance complex using TO 00-20-3. 5.8.29.1. When the COL directs centralized storage of RCAs, materiel control will:5.8.29.1.1. Provide secure, segregated storage for awaiting parts (AWP) and equipment inoperative for parts (EIP) assets. 5.8.29.1.2. Ensure AWP and EIP assets in materiel control storage have proper documentation, including AFTO Form 350, part I, Reparable Item Processing Tag, and a copy of AF Form 2005 or automated CAMS supply requisition for each bit and piece on order. 5.8.29.1.3. Assist base supply in conducting quarterly DIFM inventory and reconciliation of RCAs as required.5.8.29.1.4. Materiel control not operating under CAMS will provide updated status to the base supply DIFM monitor as soon as workcenters notify materiel control of status.5.8.30. (Added) Turnaround (TRN) Documentation. When not operating under CAMS, materiel control serves as the unit's single POC for processing AFTO Form 350 TRN data to base supply's repair cycle support section. Materiel control not operating under CAMS will:5.8.30.1. Forward AFTO Form 350, part II, to the repair cycle support section to update the repair cycle asset database (AFI 23-110). Ensure "No demand on supply" is annotated in block 16 of the AFTO Form 350. Ensure a valid stock number or part number, action taken code, SRD, and number of days are provided on each AFTO Form 350.5.8.30.2. Record each AFTO Form 350, part II, sent to the base supply repair cycle support unit for TRN actions. Verify base supply processes each TRN action.5.10.4. (Added) Commercial Manuals. Maintenance support (MS) will setup a method to index and control commercial manuals. Manuals will be reviewed annually for currency and applicability. Commercial manuals duplicating TOs or MBs are maintained only to support specific serial numbered end items when an equipment modification or change is not covered in the current TO or MB.5.13.2. Local workcards may expand established procedures, but will not be used to correct errors in TOs or MBs. Publishing local workcards does not relieve units of submitting AFTO Forms 22.5.13.4. Prepare and format local workcards according to TO 00-5-1, chapter 3. The COL will authorize and sign local PMI workcards and checklists.5.13.5. (Added) Submit information copies of locally developed PMIs to HQ AIA/LGMM for possible commandwide implementation. Do not submit copies of local checklists, as these normally expand or adapt TO procedures to the local environment and are not PMIs.5.13.6. (Added) Review local workcards annually to ensure currency. Document the review.5.17.2.4. (Added) Personnel subject to evaluation under AIAI 11-402 may be evaluated under MSEP; however, the evaluation should not include tasks evaluated under AIAI 11-402.5.17.3. SAVs and assessments (Quality Air Force Assessments (QAFA), Unit Self-Assessments, etcetera) may not replace MSEP managerial evaluations.5.17.3.1.1. Managerial evaluations may be performed on specific functional areas (that is, training, safety, etcetera) across the logistics complex instead of evaluating all programs within a specific workcenter. Ensure applicable areas listed in paragraph 5.17.3.3.6 are evaluated every 18 months. 5.17.3.3.6. Systems Maintenance (SYMNT) Program (if applicable).5.17.4.1. (Added to second bullet) Use locally developed checklists to conduct incoming or outgoing equipment inspections.5.17.4.3. Add:When E-I quality assurance (QA) inspectors are not onsite, perform in-progress and final acceptance inspections of a project to ensure sufficient knowledge of the project when signing acceptance documents. Coordinate with the E-I team chief prior to performing all inspections. Forward inspection results to ISG TSS/TSQ.5.17.5.1.6. The COL is the closing authority for MSEP evaluations. An off-base supply requisition number may close out an equipment discrepancy, or civil-engineering workorder number may close out a facility discrepancy.5.17.5.4.3. (Added) Managerial evaluation reports must be routed through the unit commander.5.17.5.5.4. (Added) Multiple-like-items of equipment coming into the same workcenter may be inspected under a single inspection report.5.17.5.5.5. (Added) Prepare separate inspection reports for each piece of outgoing equipment (two copies). Send one copy with the equipment and retain the other. A single inspection report may cover multiple like-items of equipment or an entire system being sent to disposal. The COL or maintenance superintendent should sign all outgoing inspection reports individually.5.17.5.5.6. (Added) Prepare discrepancy reports on incoming equipment items received in a condition other than indicated on serviceability status documents and shipping directive. TO 00-35D-54 provides guidance on the type of report to submit.5.20. Maintenance Summary. In Cat I units and in other units assigned a 2R0X1 (maintenance systems analyst), maintenance support will provide current managerial, technical, and personnel evaluation visibility to the COL and supervisors through summaries of these programs. MS will publish the summary at least quarterly and send it to the COL for specific guidance or concurrence. The COL will route the summary through the appropriate supervisors. A formal summary is optional in other categories of units.5.21.4. (Added) Ensure HQ AIA/LGMM is included as an info addressee on all DRs or correspondence concerning deficiencies.5.22.4. (Added) The unit self-sufficiency program includes a reparable review board (RRB). 5.22.4.1. The RRB provides the maintenance staff and workcenter representatives the opportunity to crossfeed information for ensuring maximum, cost-effective repair of reparable assets is accomplished on-base, review repair support problems resulting from not reparable this station (NRTS) actions, and encourage identification of assets which could be repaired within the unit but repair is not authorized. 5.22.4.2. The COL convenes the RRB (usually during one maintenance meeting) quarterly. The board consists of representatives from materiel control, maintenance support, maintenance control, and all production workcenters. The COL appoints a recorder (normally the MS representative) to take minutes. The workcenter representative must possess a thorough knowledge of the workcenters capabilities, workload, and support resources. 5.22.4.3. The RRB will:5.22.4.3.1. Review the NRTS summaries provided by maintenance support.5.22.4.3.2. Discuss and identify management actions, support items or parts, and existing unit or base repair capabilities which could preclude future NRTS actions.5.22.4.3.3. Review AFTO Form 135, Source, Maintenance, and Recoverability Code Change Request, and recommend approval or disapproval. 5.23.3.1.1. (Added) When SMR codes are not published, the expendability, recoverability, repairability code, (ERRC) may be used with the following guidelines: ERRC XB3--repair when practical according to TO 00-20-3. ERRC XF3--implied SMR code is PAFFFP. Full field repair is authorized and required. NRTS codes 8 and 9 may be applied according to TO 00-20-3. ERRC XD2--implied SMR code is PAFDDT. Limited repair is authorized at the intermediate level; overhaul is performed by depot. Do not assume an SMR code of PAFLDT unless Air Force-approved technical data or the LSP states field repair will not be attempted. An "L" in the fourth position of an SMR code restricts any attempt at repair outside the depot.5.23.3.1.2. (Added) When a unit is authorized limited field repair (SMR code contains an implied or actual "D" in the fourth position such as PAFDDT), the following guidelines apply:5.23.3.1.2.1. (Added) Repair these items if the shop or unit has repair capability. The repair capability is based on the immediate availability of unit resources to include skills, training, range and quantity of spare parts, technical literature, available tools, and test equipment. Do not retain these items at the unit to allow for the arrival of special test equipment, technical data, training, or parts not available through normal supply channels. Use NRTS 2 through 7 according to TO 00-20-3 as appropriate.5.23.3.1.2.2. (Added) Use NRTS 1 on these items when the following conditions are encountered: Circuit boards are multilayered (two-sided boards are not considered multilayered). Testing or troubleshooting the item requires an active system as a test bed, and due to the nature of the failure, testing could result in damage to other system components or assemblies that may cause system or mission degradation or loss. Repair requires removal or replacement of soldered-in components in areas where components are densely populated. If troubleshooting would require excessive time. 5.23.3.1.2.3. (Added) These guidelines are AIA-imposed restrictions on repair to PAFDDT items when not specifically noted in the technical data. Repair capability determinations rest with the workcenter supervisor in conjunction with maintenance support. The COL has final determination authority.5.23.3.1.3. (Added) Special managed systems procured under DoD Instruction 5200.1 are normally provisioned to the circuit card assembly level. Once an asset is repaired to the lowest level to which spares are provided, follow the AIA guidelines added in paragraphs 5.23.3.1. and 5.23.3.2.5.24. Forward SMR code change requests and AFTO Form 135 to HQ AIA/LGMY. 5.25. Within AIA, the unit planning function may not be called planning and implementation (P&I). The logistics support (LS) function should not duplicate the support provided by the unit planning function. In Cat I and II units, the COL may designate logistics support as a separate function under the COLs control.5.25.2.4. Programming documents include communications systems requirement document (CSRD), statement of need (SON), program action directive (PAD), project support agreement (PSA), etcetera. Review engineering installation (EI) projects developed within AIA according to AFICR 100-14 and other AIA directives. Use attachment 16 to review TSS-developed projects; attachment 4 does not apply.5.25.2.5. LS ensures self-help projects are developed in coordination with ISG/TSS according to AFICR 100-14 and other AIA directives. Use attachment 16 to review TSS-developed projects; attachment 4 does not apply.5.25.4.3. LS initiates changes to host-tenant, interservice, and interagency support agreements to support new systems or facilities.5.25.5. (Added) Logistics Support: 5.25.5.1. Coordinates with staff agencies to ensure support actions identified in programming documents or project packages are initiated and completed. 5.25.5.2. Assists staff agencies and workcenters in identifying support requirements using technical data, AS, school catalogs, programming documents, etcetera.5.25.5.3. Monitors actions to obtain initial spares, manpower, training, tools, TMDE and other support equipment, PMEL support, and associated technical data for new systems. 5.25.5.4. Ensures TCTOs and other modification kits required to support incoming equipment are requisitioned and installed before equipment becomes operational.5.25.6. (Added) Project Management. LS will: 5.25.6.1. Coordinate with workcenters and other agencies to review completed civil engineering work to identify any deficiencies which could prevent installation of new systems.5.25.6.2. Identify any assistance required or conditions which may prevent or delay the pre-implementation survey or installation by the E-I team. 5.25.6.3. Advise maintenance support at the start and completion of projects and removal actions, so MS can schedule and perform special evaluations according to paragraph 5.20.1.3.5.25.6.4. Monitor projects and provide status to the COL.5.25.7. (Added) Plans Management. Logistics support is the maintenance complex focal point for plans. The maintenance complex must be capable of executing tasks specified in operational plans (OPlans), programming plans (PPlans), and PADs. The impact of meeting all taskings must be assessed with respect to fulfilling the maintenance wartime tasking. LS will:5.25.7.1. Assist workcenters to ensure taskings are realistic; procedures are written to execute tasks; and tasks are evaluated to determine manning, training, equipment, or other resource requirements. 5.25.7.2. Ensure resources are available prior to task implementation. Changes to host-tenant support agreements may be needed to obtain additional resources and support.5.25.8. (Added) Logistics Manpower. As the maintenance complex focal point for manpower, LS assists workcenters to review manpower when significant changes in workload or mission occur. LS actively participates in writing manpower impact statements and preparing manpower change requests (MCR). LS requests assistance from the servicing management engineering team (MET) to resolve manpower problems or questions.5.25.9. (Added) Budget. Logistics support coordinates the maintenance budget. LS will not manage individual workcenter finances. LS coordinates with the unit resource advisor. LS ensures budget estimates consider support for programmed systems and plans taskings, and include added costs for spares, TMDE, support equipment, and temporary duty (TDY) training associated with new programs. LS monitors expenditure rates, identifies maintenance costs which could be reduced, and advises workcenter supervisors and the COL of their expenditures.5.26.1.1. If COL contract responsibilities are assigned, logistics support ensures maintenance contracts are managed and ensures the maintenance activity has the appropriate contract information. 5.26.1.2. A contract monitor is not authorized and will not interpret or clarify the contractor's scope or intent, approve contractor's procedures or performance unless authorized by the statement of work (SOW), authorize expenditure of funds, make formal agreements with the contractor which alter the contracts scope, or give direction to the contractor.5.26.4. (Added) Contract Reporting. Provide complete, objective, and accurate contract maintenance surveillance inspection reports. Reference the particular contract specification or procedure not being met for each deficiency. Send reports to the COL for review. The contract monitor will not directly contact the contractor on deficiencies.5.28.3.1. Submit requirements through appropriate unit channels to (HQ AIA/DPT) Education and Training Division, with an info copy to HQ AIA/ LGM, 8 to 13 months prior to the date training is required. Chapter 66.5.1. During initial workcenter orientation, the workcenter supervisor will cover the MSEP program. For airborne units, the chief of standardization and evaluation will conduct an initial evaluation.6.5.8.3. Individuals decertified as a result of an MSEP evaluation must be recertified.6.7. In Cat III units, the workcenters control and monitor all maintenance actions.6.7.1.2. The workcenter will provide status changes and current estimated time of return to operation (ETRO) to maintenance control.6.7.3.1. (Added) In Cat I and II units, the workcenter supervisor will ensure the PMI schedule is annotated on the date completed. Annotate deviations and review them with maintenance control monthly. 6.7.3.2. (Added) In Cat III units, the workcenter prepares and maintains the PMI schedule. The workcenter supervisor will ensure the PMI schedule is annotated on the date completed or when deviations occur. The workcenter will review deviations at least monthly in order to improve scheduling.6.7.4. Track maintenance actions in progress using a JCN, the position number, and description of the malfunction. Track deferred maintenance (AWP and EIP) by UND and JCN, and include essential supply data for all parts required to complete repair.6.7.7. (Added) The workcenter must use the appropriate MMIS, if available, to document maintenance actions.6.8.13. (Added) Reconciliation: 6.8.13.1. In Cat I and II units, the workcenter will reconcile all open jobs with maintenance control at least weekly. 6.8.13.2. In Cat III units, the workcenter will reconcile all UND A and B dueouts with materiel control upon receipt of the priority monitor report (D18). 6.8.13.3. In all units, the workcenter will:6.8.13.3.1. Reconcile all UND AR and BR dueouts with materiel control upon receipt of the AWP validation listing (D19). Record status updates and followup actions. 6.8.13.3.2. Reconcile all other dueouts upon receipt of the dueout validation list (M30). Resolve discrepancies with materiel control. 6.8.13.3.3. Identify unacceptable supply status to materiel control and obtain mission impact information from the affected agency to support followup action. 6.8.14. (Added) Ensure AF Form 1996, Adjusted Stock Level, is prepared and submitted for an adjusted stock level when required to support mission equipment maintained by the workcenter.6.8.15. (Added) Ensure adequate shopstock for support of maintenance is established. Shopstock includes items with a unit of issue greater than one, such as cleaning fluid, wire, heat shrink, lubricant, tape, and similar items. It may include items recovered and reused, such as connector dust covers, cable connectors, adapters, dummy loads, and similar items. In addition, it may include bits and pieces left over from supply issues which are less than a programmed EI installation. Shopstock does not include administrative or janitorial supplies, nor does it replace benchstock.6.8.15.1. Identify shopstock with labels showing item stock number or part number and unit of issue, as a minimum. Clearly mark the storage location as "Shopstock".6.8.15.2. Retain shopstock items as long as an anticipated need exists. The owning workcenter will review this area for possible additions to benchstock during semiannual benchstock reviews. Process a turn-in for shopstock items when a need is no longer anticipated.6.10.1. The workcenter supervisor will coordinate with maintenance support to establish a process for the annual review of PIPRs. In Cat III units, the workcenter will maintain PIPRs and other as-installed records.6.10.3. Maintain historical records according to TO 00-20 series technical orders. When CAMS is not available, workcenters maintain manual records using AFTO Forms 95, Significant Historical Data. Upon availability of CAMS capability, convert records as quickly as practical to CAMS automated products. 6.10.3.1. (Added) Maintain historical records for all equipment or systems listed in TO 00-20-2-14, the MICAP, maintenance data collection (MDC), media conversion table, and MB 1-06. 6.10.3.2. (Added) Modified assets must be identifiable. If the modification directive for specialized management equipment items contains specific marking requirements to identify the asset, no AFTO Form 95 entry is required. Detachment 2, 645 MATS, does not normally require using AFTO Forms 95 on any equipment item they manage. Detachment 8, 645 MATS, requires historical records to record system level modifications even if the system is not listed in TO 00-20-2-14. 6.12.7.5. For AIA-developed projects, submit changes as directed in the project package and AFICR 100-14. Use attachment 16 (added) when reviewing AIA-developed projects.7.1. Overview. This chapter applies to units with deployable assets including tactical, COMSEC, command, control, and communications counter-measures (C3CM) assets.7.2. Chief of Logistics Responsibilities. The COL will:7.2.1. Publish directives and checklists to establish local deployment procedures and prepost-deployment requirements.7.2.2. Designate staff functions, such as maintenance control or MS, for deployments, as needed.7.2.3. Establish and publish procedures to report equipment outages during deployments. Ensure maintenance control is advised of outages and open discrepancies upon deployment termination. Procedures can be a coordinated OI or unit directive.7.2.4. Develop a mission and equipment restoral plan based on deployment conditions, fragmented orders, or mission directives for each deployment. This may be done at the deployed site.7.3. Maintenance Control Responsibilities. This function is the single point of contact between production workcenters, mobility and readiness functions, and other unit staff activities. Maintenance control will:7.3.1. Task supporting workcenters and functions to prepare mission and support equipment and supplies for deployment when the responsible workcenter requires assistance. 7.3.2. Assign JCNs for operational check of equipment and shelters prior to deployment. Deployed maintenance control or senior maintenance technician will assign JCNs for unit type code setup and activation.7.3.3. Establish procedures for maintenance data collection when deployed.7.3.4. Recommend equipment for deployment based on mission requirements.7.4. Materiel Control Responsibilities. A materiel control technician or function will deploy to support large scale or extended deployments. 7.5. Maintenance Support Responsibilities. Length of deployment, amount of equipment, and size of deployed workforce guides the MS program for a deployed unit or element. The in-garrison program is identical to AFI 21-116, chapter 5. The COL, with assistance from MS personnel, determines MS program requirements for each deployment. Additional mobility responsibilities are:7.5.1. Selecting Maintenance Support Representatives (MSR). Designate, in writing, MSRs to perform inspections needed to support deployments. These representatives will be MS trained. Prepost-deployment inspections fall within guidelines for technical and special inspections. 7.5.2. Predeployment Inspection. Predeployment inspections are directed at system operation and configuration. MS must ensure equipment and systems are operational, properly configured (when flexible configuration is authorized), and test equipment, tools, MRSPs, etcetera, are available to support the deployment.7.5.3. Post-Deployment Inspections. These inspections are an integral part of the post-deployment turnaround for redeployment. The maintaining workcenter will perform these inspections while preparing equipment for storage or redeployment. MS personnel or a designated MSR will perform random technical inspections as determined by the COL before equipment is placed in a stored status.7.5.4. Checklists. Locally developed checklists are required for predeployment, deployment, and post-deployment inspections. Checklists help MS determine completeness and serviceability of end-items, systems, and shelters. They differ from standard incoming, outgoing, and general inspection checklists because they include items for mobility, such as configuration and inventory. Locally developed checklist indexes will prevent duplication of checklists.7.5.5. Managerial Evaluation. A managerial evaluation of each management support function, staff function, and workcenter is required every 18 months; however, if mobility commitments result in delays of managerial evaluations, the interval shall not exceed 24 months.7.6. Preventive Maintenance. Assets frequently deployed and placed in a store status have special PMI needs as authorized by TO 00-20-8. 7.6.1. PMIs with an interval of less than 56 days may be waived by the LG. 7.6.2. Schedule PMI intervals according to applicable TOs on equipment used for training and operational spares.7.7. Power Production and Environmental Control Unit (ECU) Maintenance. Mobility mission generators and ECUs are managed and maintained according to Air Force and AIA civil engineering directives.7.7.1. Power production and ECU workcenters are subject to MSEP. MS will use locally developed checklists during the managerial evaluation for tasks not on C-E maintenance checklists.7.7.2. When the host base or another AIA unit provides support, ensure a host-tenant support agreement or joint directive specifies responsibilities.7.8. Vehicle Management. Vehicle management functions aligned under the COL are operated according to AFI 124-301.8.1. Overview. This chapter provides supplemental guidance for AIA units directly supporting airborne missions. Most airborne systems maintained by AIA are managed under the BIG SAFARI and SENIOR YEAR programs. Many of the airborne systems under BIG SAFARI have special logistics support procedures established in an integrated logistics support plan (ILSP). The ILSP should be readily available to maintenance support and workcenter personnel directly supporting systems in the BIG SAFARI program. Applicable ILSPs and LSPs are indexed in AFICR 0-4. If an ILSP is not available for a system in the BIG SAFARI program, the intent and purpose of the RIVET JOINT ILSP will be followed. Should any conflicts or other issues arise, direct inquiries to HQ AIA/LGM.8.2. Chief of Logistics Responsibilities:8.2.1. RED X Conditions. The Chief of Logistics will:8.2.1.1. Ensure malfunctions of AIA systems which cause aborts or terminations are treated as "RED X" conditions and a RED X symbol is entered in the AIA-maintained AFTO Form 781A, Maintenance Discrepancy and Work Document. Corrective actions must comply with TO 00-20-5.8.2.1.2. Ensure sufficient qualified maintenance personnel are available and designated (in writing) to clear "RED X" conditions (TO 00-20-1, Section III). Provide a copy of the designating letter to the local aircraft maintenance organization.8.2.2. Evaluation Programs. The COL will:8.2.2.1. Ensure an air crew evaluation program is established according to AIAI 11-402.8.2.2.2. Ensure MSEP requirements are met for all personnel performing in-shop maintenance.8.2.2.3. Ensure all personnel who access aircraft cockpits with egress systems comply with AFI 21-112 training and certification requirements.8.2.3. Equipment Accountability. The Chief of Logistics will:8.2.3.1. Assume responsibility and control for aircraft mission equipment on-station based on the configuration of the aircraft and system at the time of arrival and variations noted in the aircraft forms.8.2.3.2. Report all variations in configuration not noted in the aircraft and system forms to 67 IW/LG and the losing unit. Send this message by the end of the first duty day following aircraft arrival or prior to the first mission flown, whichever is sooner.8.2.4. Maintenance Data Collection. The Chief of Logistics must ensure maintenance data is submitted through the appropriate MDC systems.8.2.5. Software Accountability. The Chief of Logistics will ensure the proper software configuration for aircraft mission and aircraft support systems on-station is available based on the fielded aircraft and systems.8.3. RC-135 Aircraft Rotation and Phasing:8.3.1. 97 Intelligence Squadron (97 IS) Responsibilities. The 97 IS/LG will perform maintenance on the AIA-mission equipment during aircraft phasing and develop an RC-135 recovery checklist for each aircraft version and include it with the AFTO Form 781. The checklist must accompany each aircraft deployed from the 97 IS. 8.3.2. Rotation Responsibilities for All Units:8.3.2.1. Losing Unit. The losing unit will send a predeployment message to arrive at the gaining unit as early as possible before the aircraft and system arrives. Indicate the specific status of the aircraft and system upon departure from the losing unit. Include all open AFTO Form 781A discrepancies and the reason for not correcting discrepancies. Include 67 IW/LG as information addressee. 8.3.2.1.1 Before allowing an aircraft and system to depart, the losing chief of logistics will ensure the aircraft and system is correctly configured and all maintenance within the unit's capability is completed. 8.3.2.1.2. Cannibalization of any equipment from the redeploying aircraft and system must be cleared with the gaining unit. If the gaining and losing units do not agree, then each unit should promptly refer the problem with a clear description of mission impact to 67 IW/LG for resolution8.3.2.1.3. Annotate deviations and variations in the aircraft and shelter status book before the aircraft departs.8.3.2.2 Gaining Unit. Within 1 duty day, the gaining unit will notify the losing unit of any significant differences between actual equipment configuration and the configuration reported by the predeployment message from the losing unit or documented by the rotational airborne maintenance technician (AMT) crew. Include 67 IW/LG as an information addressee.8.3.2.3 Parts Requirements. Apply the following procedures to ordering parts for mission equipment when the aircraft and system is scheduled for deployment to another unit. In this context, "parts" refer to end items, components (ERRC XD2/XF3), and bits and pieces (ERRC XB3). Do not backorder parts within 10 days of scheduled departure unless a MICAP condition exists or delivery is probable in time to repair the aircraft and system before departure.8.3.2.3.1 The losing unit will redirect outstanding requisitions for XD and XF assets against a particular aircraft and system to the gaining unit when it becomes probable the parts will not arrive before departure.NOTE: This applies only when the aircraft and system will not return to the same unit.8.3.2.3.2 The losing unit will notify the gaining unit of the outstanding parts requirements. This notification will include parts needed but not ordered due to inadequate delivery time and parts ordered but not delivered (redirected) before departure. Include a description of the discrepancy, nomenclature, part number, stock number, and quantity needed. This information must be included in the predeployment message.8.4. RC-135 Aircraft Recovery. An aircraft recovery will be performed after each sortie. Use the checklist accompanying the aircraft to accomplish the recovery. 8.5. Modification Program. The 97 IS/LG will manage the RIVET JOINT, COMBAT SENT, COBRA BALL, COBRA EYE aircraft, except as noted. The Chief of Logistics at other airborne units will manage nonairframe modifications at their units.8.5.1. The 97 IS/LG Responsibilities. The Chief of Logistics will:8.5.1.1. Determine applicability of the modification, order and distribute parts or kits.8.5.1.2. Determine who will perform a modification except for airframe-related modifications.8.5.1.3. Maintain configuration control and status accounting for all aircraft mission-equipment modifications.8.5.1.4. Report modification status to 67 IW/LG as changes occur.8.5.1.5. Notify 67 IW/LG when problems are encountered with any phase of the modification program.8.5.2. Responsibilities Of Other Airborne Units. The Chief of Logistics will:8.5.2.1. Ensure modifications are performed as directed.8.5.2.2. Provide modification status as required by the 97 IS Chief of Logistics.8.5.2.3. Ensure the location of assets requiring modification is tracked. Notify the 97 IS/LG when an asset requiring modification must be relocated to another unit.8.5.2.4. Notify the 97 IS/LG within 1 duty day after a modification is completed.8.5.3. Responsibilities of the 10th Intelligence Squadron (10 IS), 33 IS, 48 IS, 94 IS, and 303 IS. The Chiefs of Logistics at these units are responsible for all nonairframe mission equipment modifications to assigned primary or common mission equipment (PME or CME). Unless otherwise directed, use procedures outlined in paragraph 8.5.1. 8.6. Maintenance Documentation Procedures:8.6.1. Mission-Equipment Status Book. Mission-equipment status books are required to document system malfunctions and corrective actions. The status book will be maintained according to TO 00-20-5 and will contain at least AFTO Form 781A, AFTO Form 781B, Communications Security Equipment Record; AFTO Form 781K, Aerospace Vehicle Inspection, Engine Data Calendar Item Inspection and Delayed Discrepancy Document; a Julian date calendar; and a recovery checklist for that series aircraft. Books will accompany systems deploying to any operating location. The 97 IS/LG is responsible for preparing the mission-equipment status books for RIVET JOINT, COMBAT SENT, COBRA BALL, and COBRA EYE.8.6.2. AFTO Form 781C. Maintenance technicians will update the AFTO Form 781C, Avionics Configuration and Load Status Document, (when applicable) for weight and balance information upon removal or installation of equipment.8.6.4. Maintenance Control Procedures. Phase, prep, and recovery inspections are controlled as single jobs with multiple discrepancies. Update aircraft status daily or at the end of the inspection using the aircraft forms. Document discrepancies not corrected during the phase-inspection.8.6.5. Local Procedures Book. Workcenter supervisors will prepare and keep a local procedures book for use by the airborne-maintenance technician during flights. This book should supplement the mission-equipment status book. Ensure the book includes as a minimum:8.6.5.1. A list of JCNs for the system and instructions for their use.8.6.5.2. Copies of MOIs or unit directives needed by the maintenance technician while airborne or operating from a TDY location.8.6.5.3. A list of all items and quantities in the in-flight maintenance kit unless the list is attached to the kit.8.7. Modular Circuit Card (MCC) Repair. The 97 IS/LG is authorized and will be the intermediate level repair point for maintenance of all GEN RAD (LTS 2235) testable MCCs. Each RIVET JOINT, COBRA BALL, COBRA EYE, and COMBAT SENT operating location and unit will ship unserviceable MCCs to the 97 IS. The 97 IS/LG will handle MCCs requiring depot level maintenance according to ILSP 91-07.8.8. System and Personnel Status Reporting. MSR and airborne maintenance technician status reports (AMT-SR) are used to crossfeed information between associated units. These reports provide current logistical and maintenance status of airborne and associated ground systems to supporting agencies and detachments. The requirement to submit these reports applies to all SENIOR YEAR mission systems and BIG SAFARI airborne systems maintained by AIA units.8.8.1. MSR operating locations will: 8.8.1.1. Submit an MSR following each scheduled AIA mission.8.8.1.2. Coordinate with the mission supervisor and review post mission flight report (PMFR) before completing an MSR. Provide entries in the MSR for all deficiencies documented in PMFR.8.8.1.3. Coordinate with inflight maintenance technician (IMT) during flight, and add Air Combat Command (ACC) system status to the MSR prior to landing. (BIG SAFARI only)8.8.1.4. Complete and transmit the MSR, by electronic means, no later than 1 duty day after the aircraft lands. 8.8.1.5. For systems in-garrison (not flying), report by exception once a partially mission capable (PMC) and not mission capable (NMC) status is opened and again when the status returns to full mission capable (FMC).8.8.1.6. All MSRs will be completed as instructed in Attachment 15. Classify reports according to content--DO NOT INCLUDE sensitive compartmented information.8.8.1.6.1. Complete BIG SAFARI MSRs using the crossfeed file (XFEED#) delivered with mission software. The "#" in XFEED# will correspond to the baseline number for RIVET JOINT or system number for SENIOR SCOUT. The depots will update the MSR software files as systems change. 8.8.1.6.2. SENIOR YEAR MSRs will be generated locally.8.8.2. AMT-SR (BIG SAFARI only):8.8.2.1. This report will list the status of all unit assigned AMTs.8.8.2.2. The report must be sent monthly, no later than the 5th duty day of each month. Classify the message CONFIDENTIAL in its entirety due to material contained within.8.8.2.3. Use the format in attachment 14 for the AMT-SR.8.8.3. Joint AIA and ACC OPREP. AIA units will ensure accurate system status on the ACC (OPREP-1C) planning report and materiel deviations on the (OPREP-5M) summary report.Attachment 1 (Added), Section B--Terms Chief of Maintenance and Chief of Systems Flight--Within AIA, units use the term Chief of Logistics (COL). Maintenance Staff--The maintenance staff includes the maintenance systems analysis function when authorized. This function provides vital maintenance management information assistance. The maintenance analyst may work directly for the COL, or the COL may align the maintenance analyst under maintenance control or maintenance support. Units not authorized this function should request analyst assistance through their theater group.Maintenance Management Information Systems (MMIS)--(Added) MMISs collect, process, and analyze maintenance and personnel information within maintenance complexes and specialized asset management agencies. Use the appropriate MMIS to document equipment outages, schedule maintenance actions, document maintenance actions, etcetera. The three primary MMISs within AIA are CAMS, the closed loop maintenance information system (CMIS), QDAS. HQ AIA/LGMY is the command focal point for MMIS matters and coordinates with HQ AIA/ LGM, SA-ALC/LT, and specialized management detachments on equipment and systems documentation requirements.Maintenance Complex Categories (Cats)--(Added) Four categories of maintenance complexes provide the most effective, economical management structure based on size, mission, and complexity of the unit. Factors identified here are not the sole criterions for designating a unit's category. Individual unit category designations and standard organization structures are in attachments 13 and 14.Cat I. Normally consists of 6 or more production workcenters, more than 60 direct maintenance manpower authorizations (DMMAs), a full time maintenance support staff, and a full time maintenance control.Cat II. Normally consists of 4 or more production workcenters, 21 to 60 DMMAs, a full time maintenance support staff, but not a full time maintenance control.Cat III. Normally consist of less than 4 production workcenters, 20 or less DMMAs, and an enlisted COL. A Cat III complex normally has no staff authorizations for maintenance support or maintenance control; only minimum essential functions are performed in these areas.Cat IV. Normally small single workcenter detachments with no maintenance staff authorized for maintenance support or maintenance control. Only minimum essential functions are performed in these areas. The center maintenance control function assists Cat IV units with outage tracking.Special Supply Account--(Added) Special supply accounts are established to control assets not provided by SBSS. When authorized, this function is directly responsible to the COL for operation of a manual or automated supply system. It functions similar to a small base supply and may include the materiel control function. Process transactions to and from these accounts through materiel control. Special supply accounts are formal stock-record accounts and operated according to AFI 23-110 and ESCR 67-1, volume 1. AIA uses two types of special accounts:FX accounts. An FX account is a nonstandard SBSS account using manually posted stock-record cards or a HQ AIA/LGS approved automated system to maintain inventory records. Source documents for these accounts are maintained according to AFI 23-110, volume II, part 1 and ESCR 67-1, volume I.FB accounts. An FB account is a semiautomated satellite account using an SBSS computer to maintain inventory records. Interface with supporting depots is manual. Maintain source documentation according to AFI 23-110, volume II, part 2 B. EFFECTIVE DATE: This supplement is effective immediately.

DEPARTMENT OF THE AIR FORCE AIA SUPPLEMENT 1
HQ AIR INTELLIGENCE AGENCY AFI 21-116

20 AUGUST 1995

Maintenance

MAINTENANCE MANAGEMENT OF
COMMUNICATIONS-ELECTRONICS

COMMUNICATIONS-ELECTRONICSSupersedes ESCR 66-7, 8 August 1988. Certified by: HQ/LGM (Col Alfred D. Ritter, Jr.)OPR: HQ AIA/LGMM (SMSgt Nancy A. Bartnett) Pages: 30/Distribution: F; X: AUL/LSE (1),
HQ AIA/IMSP (2), HQ AIA/LGMM (2)Chapter 7 (Added)MOBILE MANAGEMENT GUIDANCEChapter 8 (Added)SUPPLEMENTAL MANAGEMENT GUIDANCE FOR AIRBORNE MISSIONSPHILLIP L. JACKSON, Colonel, USAFDirector of Logistics