SECRETARY OF THE AIR FORCE 2 MAY 1994
PERSONNEL SECURITY PROGRAM MANAGEMENT
This instruction implements Air Force Policy Directive (AFPD) 31-5, Investigations, Clearances, and Program Requirements. It provides guidance for personnel security investigations and clearance needs. Use this instruction with AFPD 31-5 and Department of Defense (DoD) Regulation 5200.2, DoD Personnel Security Program, January 1987. See chapter headings for parenthetical DoD cross-references.
SUMMARY OF CHANGES
This instruction aligns with AFPD 31-5; completely revises Air Force Regulation (AFR) 205-32; clarifies many areas; sets a time frame to submit personnel security questionnaires; allows designated officials to raise access levels under wartime conditions; identifies the office of primary responsibility for the Limited Access Authorization (LAA), Presidential Support Program, and Automated Security Clearance Approval System (ASCAS); delegates approval authority for LAAs to major commands (MAJCOM); implements: (l) the Single Scope Background Investigation (SSBI); (2) the 15-year secret periodic reinvestigation program; and (3) the reinvestigation requirement for breaks in service of 24 months; deletes the requirement for a 90-day Special Security File (SSF) status notification; and finally, it offers new guidance on (l) timely submission of periodic reinvestigations, and (2) foreign travel reporting.
Chapter 1--General Provisions
Purpose and Applicability 1.2
Chapter 2--Implementing Policy Guidance
Types and Scopes of Personnel Security Investigations (PSI) 2.1
Access Level 2.2
Authorized Personnel Security Investigative Agencies 2.3
Limitations and Restrictions 2.4
Chapter 3--Requirements for Security Investigations
Civilian Employment 3.1
Military Appointment, Enlistment, and Induction 3.2
Security Clearance 3.3
Special Access Programs and Sensitive Compartmented Information (SCI) 3.4
Unescorted Entry to Restricted Areas 3.5
Periodic Reinvestigations 3.6
Chapter 4--Reciprocal Acceptance of Prior Investigations and Personnel Security Determinations
Prior Federal Civilian Investigations 4.1
Chapter 5--Requesting Personnel Security Investigations
Authorized Requesters 5.1
Local Files Check (LFC) 5.2
Supersedes: AFR 205-32, 26 June 1987. Certified by: HQ USAF/SP (Brig Gen Stephen C. Mannell)
OPR: HQ USAF/SPI (Ms Jean Smith) Pages: 24/Distribution: F
Central Adjudication Authority 6.1
Chapter 7--Issuing Clearance and Granting Access
Security Clearance Eligibility Determination 7.1
Interim Security Clearance 7.3
Position Coding on Unit Manpower Document (UMD) 7.4
Adverse Adjudicative Action on Civilians 7.5
Tracer Time Criteria 7.6
Obtaining Information from the 497th IG/INS 7.7
Chapter 8--Unfavorable Administrative Actions
SSF Establishment 8.2
Access Suspension 8.3
SSF Processing 8.4
SSF Evaluations 8.5
SSF Maintenance 8.6
The 497th IG/INS Notification 8.7
SSF Contents 8.8.
Investigations Required for SSF Resolution 8.9.
Administrative Due Process Procedures 8.10
Notice of Intent 8.11
Special Access Programs 8.13
Obtaining Permission to Proceed in Courts-Martial, Administratively Discharge, and Civilian
Removal Actions 8.14
Chapter 9--Continuous Responsibilities for Security
Evaluating Continued Security Eligibility 9.1
Security Education 9.2
Foreign Travel Briefing 9.3
AF 2583, Request for Personnel Security Action 5.2
AF 2584, Record of Personnel Security Investigation and Clearance 7.2
DD 398, DoD Personnel Security Questionnaire (PSQ) 2.1.3
DD 398-2, DoD National Agency Questionnaire (NAQ) 2.1.2
DD 1879, DoD Request for Personnel Security Investigation 2.1.4
1. Glossary of References, Abbreviations, Acronyms, and Terms 15
2. Forms Required for Security Investigations 19
3. Guides for Requesting NACs, SSBIs, and Periodic Reinvestigation 20
4. Guide for Unescorted Entry to Restricted Areas 23
5. Guide for Assigning Security Access Code to Each Authorized Manpower Position 24
(See DoD Regulation 5200.2-R, Chapter I)
1.2. Purpose and Applicability:
1.2.1. Use this instruction with the DoD Regulation 5200.2-R and AFPD 31-5 to implement the personnel security program. Additionally, the Air Force Handbook, (AFH) 31-502, USAF Personnel Security Program, outlines procedures used to create and manage an effective personnel security program.
1.2.2. Note that this instruction requires the collection and maintenance of personal information protected by the Privacy Act of 1974. The authority to collect and maintain this information is in Executive Orders 9397, 9838, 10450, 11652, and 12356; and 5 United States Code (U.S.C.) 7513, 7532, 7533; 10 U.S.C. 8013. Privacy Act systems of records notices F205 AF A, F205 AF SP A, F205 AFIS A, F205 AFSP A, F205 AFSCO C, F205 AFSCO A apply.
1.2.3. Submit waivers, inquiries, and recommendations for changes to this instruction through channels to the Headquarters Air Force Security Police Agency/SPI (HQ8201 H Avenue SE, Kirtland AFB NM 87117-5664. Submit waivers to DoD Regulation 5200.2-R and AFPD-5 through channels to HQ USAF/SPI, 1340Pentagon, Washington20330-1340.
IMPLEMENTING POLICY GUIDANCE
(See DoD Regulation 5200.2-R, Chapter II)
2.2. Access Level. Unit commanders or staff agency chiefs must determine the level of access required to perform official duties and ensure subjects of an initial investigation or periodic reinvestigation:
2.4. Limitations and Restrictions. A break in service of 24 months or longer invalidates an individuals personnel security clearance eligibility.
REQUIREMENTS FOR SECURITY INVESTIGATIONS
(See DoD Regulation 5200.2-R, Chapter III)
3.2. Military Appointment, Enlistment, and Induction. Personnel appointed, enlisted, or inducted to the active or reserve forces of the Air Force must have a favorable personnel security investigation. Refer to Chapter 2 for types of investigations.
3.2.1. The MAJCOM commander can waive the requirement to have a NAC for the mobilization of
military retirees upon reentry to active duty after a break of more than 24 months.
3.3. Security Clearance. Additional procedures apply to persons with security clearances and granting of access.
3.3.1. In wartime or during national emergencies declared by the President, a general officer, wing commander, or wing commander equivalent may approve access to classified information at a higher level than authorized by existing security clearance eligibility. This authority can not be delegated. This does not apply to SCI access. AFMAN 14-304, The Security, Use, and Dissemination of Sensitive Compartmented Information (SCI), provides guidance for requesting special purpose and emergency access.
3.3.2. The commander or staff agency chief will establish a SSF on personnel who refuse to sign Standard FormClassified Information Nondisclosure Agreement. See procedures for establishing an SSF in Chapter 8.
3.3.3. The MAJCOM/SP approves or disapproves all LAAs and conducts an annual recertification. Approvals are then sent to HQ USAF/SPI which provides a consolidated report to DoD. A favorable SSBI is the basis for approving an LAA. The 497th IG/INS adjudicates the SSBI and provides a written certificate to the authorized requester, with an information copy to HQ USAF/SPI. Also see AFH-502 for additional guidance.
3.3.4. Refer to AFI-401, Information Security Program Management, for granting access to persons outside the Executive Branch.
3.3.5. A flag or general officer, a general court-martial convening authority or equivalent Senior Executive Service member, after coordinating with the servicing security activity, can authorize persons to have one-time access to a higher level of classified information than the security clearance eligibility. Documentation of this access is required.
3.3.6. Access to classified information at the level of clearance eligibility reflected on the ASCAS may be granted by unit commanders, staff agency chiefs, or other designated persons. Documentation of this access is not required.
3.3.7. Historical researchers require a favorably completed NAC and must sign a Standard Form 312 before receiving access up to secret information. Use the following instructions to request a NAC:
3.4. Special Access Programs and Sensitive Compartmented Information (SCI). The Assistant Chief of Staff for Intelligence (HQ USAF/IN), 1700 AirPentagon, Washington DC 20330-1700, controls access to SCI within the Air Refer to AFMAN 14-304 for specific guidance on requesting investigations and granting access.
3.4.1. The 394th Personnel Processing Squadron (394 PPS/CFC), 1550 Wurtsmith Street, Suite 7, Lackland AFB TX 78236-5242, conducts interviews pertaining to individuals identified for SCI positions during basic military training. They also conduct interviews of individuals requiring Top Secret eligibility for Airspecialty code retention and critical personnel reliability program certification.
3.4.2. An SCI screening interview is required for nominees to SCI positions and for nominees to SCI positions who are not SCI-indoctrinated including those with current SSBIs. Generally, a representative from the special security office or a security manager will conduct the SCI pre-screening interview. The authorized requester marks the results of the interview on the DD Form 1879 and forwards a copy with the PSI package to
DIS. If a personal interview cannot be conducted, state the reason on the DDItem When the personal interview identifies potential disqualifying information, nominating commanders coordinate with the servicing special security office or senior intelligence officer and decide whether or not to submit the request. When a decision is made not to submit the request refer to the SSF criteria requirements in Chapter 8. If a decision is made to submit the request, forward the request along with the unfavorable information directly to DIS.
3.4.3. A single agency check (SAC) is required on the following categories of individuals associated with the subject of an SSBI (a) spouse or cohabitant, (b) immediate family, 18 years or older, ONLY if foreign born, and (c) family members born abroad to United States parents. Submit a DD Form 398-2, Page 3, Items 1-6 and 8. For category (c) people, also item 12. Additionally
3.5. Unescorted Entry to Restricted Areas. Organizational commanders identify the need and justify to the installation commander requests for NACs on contractor employees requiring unescorted entry to restricted areas. The installation commander approves the request upon recommendation by the servicing security activity. Installation commanders approve all denials or withdrawals of unescorted entry for contractor employees. Decisions to deny or withdraw must be fully supported by the facts. Individuals must be informed of allegations against them (unless precluded by security considerations) and given the opportunity to appear before the commander. This allows the individual an opportunity to refute reported allegations or to offer mitigating information. Forward appeals of denials or withdrawals to the MAJCOM commander or designee. Refer to Attachment 4 for minimum investigation requirements for entry to restricted areas.
3.6. Periodic Reinvestigations. Use the same procedures as for an initial investigation. Follow the preparation instructions provided with the forms. Refer to table A3.3 for periodic reinvestigation requirements.
3.6.1. Request a periodic reinvestigation when a background investigation (BI), special background investigation (SBI), SSBI, or previous periodic reinvestigation is 54old. This ensures the periodic reinvestigation is completed on or near the 5-year anniversary date of the original investigation.
3.6.2. If a periodic reinvestigation is not submitted on time submit an initial investigation. See Attachment 5.
3.6.3. Secret periodic reinvestigations. A periodic reinvestigation is required every 15 years for individuals with Secret access. Request a NAC for this purpose.
RECIPROCAL ACCEPTANCE OF PRIOR INVESTIGATIONS
AND PERSONNEL SECURITY DETERMINATIONS
(See DoD Regulation 5200.2-R, Chapter IV)
REQUESTING PERSONNEL SECURITY INVESTIGATIONS
(See DoD Regulation 5200.2-R, Chapter V)
5.2. Local Files Check (LFC). Use AF Form 2583, Request for Personnel Security Action, to document an LFC. See AFH-502, for instructions on filling out AF Form 2583.
5.2.1. Headquarters Air Education and Training Command/Recruiting Service (HQ550 D Street West, Suite 1, Randolph AFB TX 78150-4527, or their authorized requesters do not have to complete AFwhen personnel records are unavailable.
5.2.2. AF Form 2583 is not needed for civilian applicants for federal employment when local files are unavailable.
5.2.3. Record briefings for access to special access program information on AF Form 2583 when the governing program directive does not prescribe other procedures.
5.2.4. Route AF Form 2583 for an IMA through the IMA's unit of assignment, or wherever attached, to the Headquarters Air Reserve Personnel Center/DSMR (HQ6760 East Irvington Place #4600, Denver CO 80280-4600; and HQ6760 East Irvington Place #7000, Denver CO 80280-7000.
(See DoD Regulation 5200.2-R, Chapter VI)
ISSUING CLEARANCE AND GRANTING ACCESS
(See DoD 5200.2-R, Chapter VII)
7.2. ASCAS. The 497th IG/INS establishes the operational procedures for the ASCAS. Also see AFH 31-502. The ASCAS roster documents the clearance eligibility recorded in the personnel data system (PDS) for military and in the Defense Civilian Personnel Data System (DCPDS) for civilians. The PSI and clearance data within these systems are maintained in the ASCAS file. For some categories of personnel (i.e., military and civilian applicants or contractors) the clearance eligibility is documented on other forms. When the PSI request indicates an individual's record is not in the PDS or DCPDS, 497 IG/INS sends an Air Force FormRecord of Personnel Security Investigation and Clearance, to the servicing security activity.
7.2.1. Clearance data elements in the ASCAS roster include the full date and type of investigation and the full
date and status of clearance eligibility. The information is invalid when any of these four data elements are incomplete.
7.2.2. The base level personnel system manager or the consolidated CPF prints and distributes the ASCAS roster for organizations not equipped with Personnel Concept-III terminals.
7.3. Interim Security Clearance. Interim security clearances are granted as follows:
7.3.1. The commander or staff agency chief may grant an interim Secret clearance to military personnel when the ASCAS roster reflects any open PSI on the member.
7.3.2. OPM does the initial investigation for suitability on civilians. That investigation may also be used to grant Secret security clearance eligibility. Authorized requesters submit requests for interim Secret clearances to the 497th IG/INS. Include a copy of the letter signed by the commander or staff agency chief that waives the preappointment investigative requirements.
7.3.3. The 497th IG/INS grants an interim Top Secret clearance if the subject has a favorable ENTNAC, NAC, or NACI and the SSBI has been initiated. If the subject does not have a prior favorable ENTNAC, NAC, or NACI, then the NAC portion of the SSBI must be completed prior to the interim Top Secret being granted.
7.3.4. In an emergency, 497th IG/INS may grant interim Secret clearance approval by telephone. Use an MFR to document approval until the ASCAS shows a final security clearance eligibility.
7.4. Position Coding on Unit Manpower Document (UMD). Commanders or staff agency chiefs manage and control security clearances within their activity. The level of access required for day-to-day job performance by the occupants of each military position and appropriated fund civilian position is coded on the UMD and the DCPDS. The level of security clearance is based upon the access requirements documented on the UMD, DCPDS, and level of clearance eligibility determined by the 497th IG/INS. Refer to attachment 5 for security access requirement codes.
7.4.1. If the duties of an individual require a change to the UMD, the unit commander or staff agency chief submits an authorization change request to the local management engineering team through the servicing security activity.
7.5. Adverse Adjudicative Action on Civilians. The 497th IG/INS is prohibited from taking adverse adjudicative action on an OPM federal civilian employee occupying a nonsensitive position.
7.5.1. A NACI on a person in a nonsensitive position containing potentially disqualifying information is forwarded to the servicing CPF for an employment suitability determination.
7.5.2. If the individual is deemed suitable for employment and there is no other unfavorable information or only minor unfavorable information in the file, CPF files the certificate of investigation in the subject's official personnel folder. In these cases, the ASCAS roster is annotated as Secret security clearance eligibility.
7.5.3. The ASCAS roster is coded "Restricted" for individuals whose case files contain serious unfavorable information which could have resulted in denial of security clearance eligibility. This reflects a NACI has been completed but contains unresolved allegations.
7.5.4. In all cases, the case file, CPF determination, and the certificate of investigation for those employees not retained are returned to the 497th IG/INS.
7.5.5. The commander, staff agency chief, or supervisor may consider a federal employee occupying a nonsensitive position with a restricted clearance eligibility for a sensitive position. If selected, the commander or staff agency chief or, in conjunction with the servicing CPF, processes the request for security clearance eligibility prior to assignment to the sensitive position.
7.6. Tracer Time Criteria. HQ USAF/SPI periodically publishes time frame criteria for the submission of ASCAS message (tracer).
7.7. Obtaining Information from the 497th IG/INS. MAJCOM, FOA, and DRU authorized requesters provide the 497th IG/INS with a consolidated list of individuals authorized to call and obtain information concerning personnel security investigations.
7.7.1. In situations where no clearance eligibility data are available at the unit and the 497th IG/INS has valid clearance eligibility information on file, a record of the call may be used as evidence of valid clearance data pending update of the ASCAS. The authorized requester prepares an MFR showing (1) name, grade, and organization of the individual calling the 497th IG/INS; (2) name, grade, organization, and SSN of the subject; (3) name of person at the 497th IG/INS providing clearance data, and (4) type and date of investigation and, if granted, level and date of clearance eligibility.
7.7.2. The authorized requester forwards a copy of the MFR to the individual's commander or staff agency chief.
7.7.3. The authorized requester and the unit keep the MFR until the ASCAS roster shows a final security clearance eligibility.
UNFAVORABLE ADMINISTRATIVE ACTIONS
(See DoD Regulation 5200.2-R, Chapter VIII)
8.4. SSF Processing. Commanders, supervisors, or security personnel refer allegations indicating possible criminal conduct, including those arising during a PSI, to AFOSI or to the appropriate criminal investigative agency. If the unit commander or staff agency chief has sufficient reason to doubt the validity of unfavorable information or allegations, the commander or staff agency chief may delay establishment and processing of the SSF for 45 calendar days. The commander or staff agency chief must weigh the seriousness of the incident; whether it appears to be an isolated incident or was intentional; the individual's motivation for the act; whether it was out of character for the individual; formal reports that might be or become available, or whether undesirable conduct or behavior is likely to continue. If, after all the facts have been considered and the unit commander or staff agency chief and the chief of the servicing security activity disagree on the establishment and processing of an SSF, the installation commander will make a final determination.
8.4.1. Process the SSF per Air Force Supplement to the Federal Personnel Manual when it pertains to a civilian employee in or being considered for noncritical sensitive, critical sensitive, or special sensitive positions.
8.4.2. Note that the unit commander or staff agency chief provides a recommendation on whether to grant, deny, or revoke the individual's security clearance eligibility. The documented facts must fully support the recommendation.
8.4.3. Forward the completed SSF to the 497th IG/INS for a final security determination. The 497th IG/INS returns SSFs with incomplete information to the affected installation without action.
8.4.4. Note that installation commanders or their designees may contact the 497th IG/INS via priority message to request immediate favorable closure of an SSF.
8.5. SSF Evaluations. Request evaluation of the SSF from the following activities when the issue involved indicates coordination is appropriate:
8.7. The 497th IG/INS Notification. Notify the 497th IG/INS via message or PTI41B when:
8.10. Administrative Due Process Procedures. The 497th IG/INS will only make a final personnel security determination resulting in an unfavorable administrative action on an Air Force military member, civilian employee, consultant, or any other Air Force affiliated person when the individual concerned is granted procedural benefits described in this section. A final unfavorable administrative determination will only be made after the individual concerned is given:
8.12. Reinstatement. Send requests for reinstatement of security clearance eligibility to the 497th IG/INS. Requests are not considered for at least 24 months from the effective date of clearance revocation or denial. Include a recommendation from the individual's commander specifying how the individual's behavior has changed. Additionally, the individual's commander must provide appropriate documentation to support the request. Required documentation would depend upon the reasons for the initial denial or revocation, but could include a current mental health evaluation if mental or emotional issues were involved; social actions evaluation if drug or alcohol abuse were involved; a current financial statement if financial problems were involved; etc.
8.12.1. Civilian Employees. Requests for reinstatement involving OPM federal civilian employees must be processed per the Air Force supplement to the Federal Personnel Manual.
8.13. Special Access Programs. AFIThe US Air Force Special Access Programs, outlines administrative due process procedures for special access programs.
8.14. Obtaining Permission To Proceed in Courts-Martial, Administrative Discharges, and Civilian Removal Actions. Unit commanders or staff agency chiefs contemplating disciplinary or administrative action against military members or civilian employees that could
lead to a discharge or removal must first obtain permission to proceed when the member or civilian employee holds a special access. Do not take action on personnel who now hold or have held access within the periods specified below, to single integrated operation plan-extremely sensitive information (SIOP-ESI), SCI, research and development (R&D) special access program, AFOSI special access program, or other special access program information until the appropriate special access program office approves. (Exceptions are for investigative and preliminary administrative procedures until the proposed action has been reviewed and approved by the functional activities having overall ownership for the affected information.) Commanders send a written request to the appropriate special access program functional office for permission to proceed with further processing as outlined below. Apply security classification according to message contents. Also see AFH 31-502. The request must include:
CONTINUOUS RESPONSIBILITIES FOR SECURITY
(See DoD Regulation 5200.2-R, Chapter IX)
9.2. Security Education. AFIoutlines procedures for conducting indoctrination and refresher briefings.
9.3. Foreign Travel Briefing. Individuals possessing a security clearance will report contacts with individuals of any nationality to their security manager or supervisor when:
AFMAN 14-304, The Security, Use, and Dissemination of Sensitive Compartmented Information (SCI)
AFI 16-701, The US Air Force Special Access Programs (formerly AFR 205-7)
AFI 31-401, Information Security Program Management (formerly AFR 205-1)
AFJI 31-404, Safeguarding NATO Classified (formerly AFR 205-43)
AFPD 31-5, Investigations, Clearances, and Program Requirements
AFH 31-502, United States Air Force Personnel Security Program
AFI 36-2005, Appointment in Commissioned Grades and Designation and Assignment in Professional Categories
Reserve of the Air Force and United States Air Force (Temporary) (formerly AFR 205-43)
AFI 36-2104, Nuclear Weapons Personnel Reliability Program (formerly AFR 35-99)
AFI 37-132, Air Force Privacy Act Program (formerly AFR 12-35)
DoD Regulation 5200.2-R, DoD Personnel Security Program
Section B--Abbreviations and Acronyms
and Acronyms Definitions
AF Air Force
AFH Air Force Handbook
AFI Air Force Instruction
AFOSI Air Force Office of Special Investigations
AFPD Air Force Policy Directive
AFR Air Force Regulation
ASCAS Automated Security Clearance Approval System
BI Background Investigation
CEIC Catch'Em In CONUS
CONUS Continental United States
CPF Civilian Personnel Flight
DCPDS Defense Civilian Personnel Data System
DIS Defense Investigative Service
DoD Department of Defense
DRU Direct Reporting Unit
ENTNAC Entrance National Agency Check
ESI Extremely Sensitive Information
FBI Federal Bureau of Investigations
FOA Field Operating Agency
HQ AFSPA Headquarters Air Force Security Police Agency
HQ USAF Headquarters United States Air Force
IMA Individual Mobilization Augmentee
LAA Limited Access Authorization
LFC Local Files Check
MAJCOM Major Command
MFR Memorandum for Record
NAC National Agency Check
NACI National Agency Check with Written Inquiries
NAQ National Agency Questionnaire
NATO North Atlantic Treaty Organization
OPM Office of Personnel Management
OPR Office of Primary Responsibility
PCS Permanent Change of Station
PDS Personnel Data System
PR Periodic Reinvestigation
and Acronyms Definitions
PRP Personnel Reliability Program
PTI41A ASCAS Transaction
PTI41B ASCAS Message
PSI Personnel Security Investigation
PSQ Personnel Security Questionnaire
R&D Research & Development
SAC Single Agency Check
SAF Secretary of the Air Force
SBI Special Background Investigation
SCI Sensitive Compartmented Information
SII Special Investigative Inquiry
SIOP Single Integrated Operational Plan
SIOP-ESI SIOP-Extremely Sensitive Information
SRP Security Review Panel
SSN Social Security Number
SSBI Single Scope Background Investigation
SSF Special Security File
TDY Temporary Duty
UCMJ Uniform Code of Military Justice
UIF Unfavorable Information File
UMD Unit Manpower Document
U.S.C. United States Code
497th IG/INS 497th Intelligence Group/Directorate of Security and Communication Management
ASCAS Message--A message (PTI41B), used to transfer information from the base to the 497th IG/INS. The 497th IG/INS will answer the ASCAS message and respond via ASCAS transaction (PTI41A).
ASCAS Transaction--An update from the 497th IG/INS which updates the base level files (referred to as a PTI41A). Only the 497th IG/INS may initiate a PTI41A transaction.
Authorized Requester--Organizations authorized to request PSIs from the DIS or OPM. The servicing security police activity usually requests PSIs from DIS. The CPF requests NACIs from OPM.
Authorized Requester Code Listing--A listing of organizations specifically designated by MAJCOM, FOA, or DRU to request PSIs.
Automated Security Clearance Approval System (ASCAS)--The ASCAS is the Air Force system for transmitting and recording security clearance eligibility and investigation status through the PDS.
Break In Service--Any break in active employment with a DoD agency or DoD contractor, including suspension or termination of service or temporary retirement, whether or not seniority or pay is affected. This does not include active duty military personnel attending civilian schools from which a service commitment remains. A 24-month continuous break in service requires completion of a new PSI prior to reissuance of a security clearance eligibility.
Catch'Em In CONUS--A DIS Program utilized to facilitate the completion of a SSBI or SSBI periodic reinvestigation (PR) on individuals who are within 90 days of departing for an overseas assignment. This program allows the DIS investigator to conduct the personal interview prior to PCS.
Classified Information Nondisclosure Agreement, Standard Form 312--An individual must sign a Standard Form 312 before being given access to classified information.
Comeback Copies--A computer print-out that is produced at the base when an ASCAS message has been input into the Base Level Personnel System for transmission via AFMPC to the 497th IG/INS.
Continuing Evaluation--Procedures employed to ensure an individual remains eligible for access to classified information.
Defense Investigative Service (DIS)--The defense agency responsible for conducting PSIs.
Foreign National--Any person who is neither a citizen nor national of the United States nor an immigrant alien. Also referred to as a non-United States national.
Foreign Travel--Any travel outside the 50 United States and its territories.
Immediate Family-- Includes current spouse; children; natural, adopted, foster, or stepchildren; parents; natural, adopted, foster, or stepparents; and brothers and sisters, either by birth, adoption, or remarriage of either parent.
Indoctrination Briefing--A briefing of job related security responsibilities and requirements, intelligence collection techniques employed by foreign intelligence activities, and penalties that may be imposed for security violations.
Local Files Check (LFC)--A local check of the security police, medical facility, personnel files, etc., designed to uncover the existence of unfavorable information concerning a person. Provides commanders with initial information on which to base a trustworthiness determination and request a PSI.
Personnel Reliability Program (PRP)--A program designed to ensure the highest possible standards of individual reliability in personnel performing duties associated with nuclear weapons systems and critical components.
Presidential Support--Personnel assigned to duties involving regular or frequent contact with or access to the President or Presidential facilities, communication activities, or modes of transportation.
Restricted Area--A legally established military zone under Airjurisdiction into which persons may not enter without specific authorization.
Restricted Clearance--The security clearance eligibility of Aircivilian personnel occupying nonsensitive positions is coded "Restricted," when they receive a NACI investigation with potentially unfavorable, unresolved allegations.
Secret Clearance--The individual has been determined eligible for access to information classified secret or below.
Security Access Requirement--A code used to manage and control security clearances within the Air Force. It identifies the level of access required for day-to-day job performance. The security access requirement code is based upon the supervisors or commanders determination of level of access required for each position and the security clearance eligibility determined by 497 IG/INS for the incumbent.
Security Clearance Eligibility--A determination that a person is eligible under the standards of DoD and Air Force personnel security programs for access to classified information.
Sensitive Compartmented Information (SCI)--Classified information concerning or derived from intelligence sources, methods, or analytical processes which must be processed exclusively within formal access control systems established by the Director of Central Intelligence.
SCI Screening Interview--A representative from the special security office or a security manager will conduct an interview to assist in determining the acceptability of an individual for nomination and further processing for a position requiring access to SCI. This interview is conducted prior to requesting a SSBI.
Sensitive Position--Any civilian position designated within the Airwherein the occupant could cause by virtue of the nature of the position a materially adverse effect on national security. All federal civilian positions are designated either special sensitive, critical sensitive, noncritical sensitive, or nonsensitive.
Servicing Security Activity--The activity designated by the commander which supports the installation population and tenant units in all areas of personnel security program implementation.
Single Agency Check--A check of one or more designated agencies of a NAC.
Single Scope Background Investigation (SSBI)--A PSI covering 10 years of a person's history. It is used to determine acceptability for a Topclearance eligibility, access to specific special access programs, or access to SCI.
Top Secret Clearance--The individual has been determined eligible for access to Top Secret information or below.
Unescorted Entry--Authority for an individual to enter and move about a restricted area without escort.
Unfavorable Information--Information that could justify an unfavorable administrative action, or prompt an adjudicator to seek additional investigation or clarification.
Table A2.1. Required Security Investigation Forms.
Original and 2 copies (see
|DD Form 2280 (see note 2)|
|2||NAC for officer training school, reserve officer training candidate, commissioning, nonappropriated fund personnel, unescorted entry, etc.||
||1 signed original|
|3||NAC for Secret access, special access programs, and periodic reinvestigations||
6 copies (see
notes 3 and 7)
2 signed originals
(see note 9)
|4||SSBI including periodic reinvestigations||Original and 3 copies (see note 4)||Original and 6 copies (see notes 3 and 8). SCI requests (see note 5)||
2 copies on subject's spouse, cohabitant, and appropriate family members
(see note 6)
|5||Special investigative inquiry||
Original and 3 copies (see note 4). Indicate the specific areas or issues requiring investigation in
|Original and 6 copies (see notes 3 and 8)||
||2 signed originals if FBI/ID fingerprint check desired|
1. Forward original to DIS. Forward one copy to the military personnel flight or the consolidated civilian personnel office records section. Place one copy in the authorized requester's suspense file.
2. Use DD Form 2280, Armed Forces Fingerprint Card, to request an ENTNAC. Do not use FD Form 258.
3. Forward original and 4 copies to DIS. Forward one copy to the military personnel flight or consolidated civilian personnel office records section. Place one copy in the authorized requester's suspense file.
4. Forward original and 2 copies to DIS. One copy is for the authorized requester's suspense file.
5. Include the SCI screening interview when requesting the SSBI for SCI access.
6. Submit original on spouse, cohabitant, and all immediate family members over 18 years of age who were born outside the United If marriage or cohabitation occurs after completion of the SSBI, submit DD Form 398-2 under cover of a DD Form 1879 on subject of SSBI. Submit original to DIS, one copy to the military personnel flight or consolidated civilian personnel office records section, and one copy for authorized requester's suspense file.
7. Place the forms in the following order and securely staple before forwarding to DIS: Original DD Form 398-2; fingerprint cards; and copies of DD Form 398-2 (if required).
8. Place the forms in the following order and securely staple before forwarding to DIS: DD Forms 1879, SCI screening interview (if required), original DD Form 398, original DD Form 398-2 (if single agency check required), fingerprint cards, and DD Form 398 copies.
9. FD Form 258 is not required when requesting a periodic reinvestigation.
Table A3.1. Requesting NACs, SSBIs, and Periodic Reinvestigations.
|E||If the individual is a (an)||and duties require||then a NAC is required|
|1||United States national military member||a Secret clearance||before granting final clearance|
|2||prior military member reentering the Air Force after a break in military service exceeding 24 months||retention in the Air Force to include Air Reserve forces||to be initiated no later than 3 workdays after reentry|
|3||applicant for appointment as a commissioned officer (see note 4)||commissioning as an officer, includes Air Reserve forces||before appointment (after appointment for health professionals, chaplains, and attorneys) (see note 8)|
|4||Air Force academy cadet, military academy cadet, or naval academy midshipman||enrollment||to be initiated 90 calendar days after entry|
|5||reserve officer training candidate or midshipman||entry to advanced course of college scholarship program (see note 9)||to be initiated 90 calendar days after entry|
|6||nominee for military education and orientation program||
education and orientation
of military personnel
before performing duties (process limited access authorization for non-United States citizens) (foreign educators are employed
in noncritical sensitive positions)
United States military member,
DoD and OPM civilian, or contractor employee
|unescorted entry into restricted areas, access to sensitive areas, or equipment||
before authorizing entry or access
(see notes 5 and 6)
|8||nonappropriated fund employee||
employment in a position
|before performing duties (see notes 3 and 7)|
person requiring access
to chemical agents
access to or security
of chemical agents
|before assignment (see note 1)|
|10||United States military member or United States national civilian employee nominee for customs inspector duty||customs inspector duty||before assignment (see note 1) (NOTE: A valid ENTNAC current within 5 years suffices for DoD military personnel)|
|11||United States national employee||a DoD building pass||before issuance|
|12||foreign national personnel employed overseas||no access to classified information||before employment (see note 2)|
|13||United States military member, DoD civilian, or contractor employee||assignment to North Atlantic Treaty Organization positions||
before performing duties and at
5-year intervals thereafter while assigned (see note 1)
||Secret special access programs (see note 10)||
||assignment to a controlled personnel reliability program position||before assignment (see note 11)|
||assignment to automatic data processing I positions||
|18||health professional||active duty||at the time the application for commission is received|
|19||legal counsel||representing Air Force personnel in litigation or personnel security adjudicative proceedings requiring Secret access||prior to granting access|
1.A NAC or NACI must be current within 5 years or a new investigation is required.
2. The NAC must consist of a (a) host-government law enforcement and security agency records check at the city, state, province, and national level and (b) a defense clearance and investigations index check.
3. Background checks on employees in child care services include a check of the state criminal history repository. The state criminal history repository checks are for suitability affecting the consolidated civilian personnel office and morale, welfare, and recreation programs. The consolidated civilian personnel office sends out and receives the state criminal history repository.
4. Prior enlisted personnel may be commissioned based on a current ENTNAC.
5. Air Reserve forces personnel with a current ENTNAC or NAC on file may have unescorted entry to restricted areas while in civilian status, pending completion of the required NACI.
6. A favorably completed ENTNAC meets the investigative requirements for prior military members who have been honorably discharged less than 24 months and are DoD contractor personnel. For active duty personnel, an ENTNAC meets the investigative requirements for unescorted entry. DoD and OPM civilians require a favorable NACI with no break in federal service greater than 24 months.
7. A NAC must be current within 24 months prior to employment or a new investigation is required.
8. The individual must agree in writing that if the results of the investigation are unfavorable he or she will be subject to discharge. Under the exception, commissions in the reserve components other than the National Guard may be offered to immigrant aliens.
9. Reserve officer training candidate graduates who delay entry on active duty pending completion of further college study are not authorized a new NAC once they have been commissioned. Request recertification when the officer comes on active duty.
10. To ensure the required NAC is not rejected when a current ENTNAC is on file, in Block I, DD Form 398-2, check "Secret" and "Other." Beside "Other," print "SPR" and circle in red. For additional information refer to AFI 16-701, The US AirSpecial Access Program.
11. An ENTNAC meets the investigative requirements for military personnel.
|Table A3.2. Guide for Requesting SSBIs.|
||then a favorably completed SSBI is required|
|E||If the individual is a (an)||and duties require||before|
United States national military member, civilian,
or contractor employee
|Top Secret clearance||granting final clearance|
||assignment to a "critical or special sensitive position"||assignment to position|
||assignment to a "critical" position in the personnel reliability program||assignment to a "critical" position|
||automatic data processing II or III positions||assignment|
||assignment to a category one or two presidential support position||
||access to North Atlantic Treaty Organization COSMIC Top Secret or COSMIC Top Secret ATOMAL (see note 1)||access may be granted|
||access to SCI or an approved special access program||granting access|
||access to SIOP-ESI||
||assignment to the national security agency||assignment|
||assignment to the defense courier service||
||assignment to personnel security adjudicative functions, counterintelligence, or criminal investigative or direct investigative support duties||
|13||immigrant alien||limited access to Secret or Confidential information||issuing limited access authorization|
|13||non-United States national employee||
||the education and orientation of military personnel||performing duties|
||unescorted entry to Priority A and B restricted areas||authorized entry|
1. DoD contractor personnel require an SSBI for access to North Atlantic Treaty Organization (NATO) Secret ATOMAL AFJI 31-404, Safeguarding NATO Classified).
|Table A3.3. Guide For Requesting Periodic Reinvestigations.|
|E||If the individual is a||and duties require||then request a periodic reinvestigation|
United States national military
member, DoD civilian, or contractor employee
|access to Top Secret||
54 months from date of last SSBI, special background investigation, background investigation, or periodic reinvestigation
||access to SCI||
||assignment to presidential support||
||North Atlantic Treaty Organization COSMIC Top Secret or COSMIC Top Secret ATOMAL (see note 1)||
||assignment to an automatic data processing I position||
||access to SIOP-ESI||
||assignment to AFOSI duties||
||assignment to a critical personnel reliability program position||
||access to Top Secret special access programs||
|10||United States national civilian employee||assignment to a special or critical sensitive position||
|11||Non-United States national employee||limited access authorization||
||unescorted entry to Priority A or B restricted areas||
|13||United States national military member, DoD civilian, or contractor employee||access to an approved Secret special access program||54 months from date of last investigation|
||North Atlantic Treaty Organization Secret||
||access to Secret information||15 years from the date of the last investigation|
1. DoD contractor personnel require an SSBI for access to North Atlantic Treaty Organization Secret ATOMAL (AFJI 31-404).
Table A4.1. Unescorted Entry To Restricted Areas.
||and duties require unescorted entry into restricted areas,||then the following favorably completed|
|E||If the individual is a (an)||access to sensitive areas, or equipment||investigation is required before|
|1||United States active duty, retired, or separated military member with an Honorable Discharge and no break in service greater than 24 months.||
|2||DoD and OPM civilians with no break in federal service greater than 24 months||
|3||Department of Energy employees with no break in service greater than 24 months||
||"L" (Secret) clearance|
|4||The Federal employees||
||NAC or equivalent investigation certified by the agency|
|6||Foreign National Military members and host military members assigned to USAF activities||
||entry authorization is based on government-to-government agreements, treaties, and unified command directives. (see note 1)|
1. For Foreign nationals, an SSBI, SBI, or BI is required for restricted areas containing Priority A or B resources, and a local agency check for restricted areas containing Priority C resources. Forward requests directly to the servicing AFOSI rather than DIS for SSBIs in overseas areas.
Table A5.1. Guide For Assigning Security Access Code To Each Authorized Manpower Position.
|E||If day-to-day duties require access to||then security access requirement code is|
|1||no access||"0" or "Blank"|
|4||SIOP-ESI, AFOSI, DoD courier, or Presidential Support||3|